Executive Assistant

Insight Global; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global is seeking a highly organized Executive Assistant to provide administrative and operational support to senior leadership in San Diego. You will manage calendars, coordinate travel, prepare materials, and handle confidential information with discretion.

Applicants should have 5+ years of EA experience, strong communication, and proficiency with MS Office, Google Workspace, Slack, and Zoom. Prior experience supporting Cisco environments is a plus, and you must thrive in a

Qualifications

• 5+ years as an Executive Assistant or similar role.
• Experience supporting senior executives or leadership teams.
• Strong calendar management and travel coordination skills.

Responsibilities

• Manage executive calendars and scheduling.
• Arrange domestic and international travel.
• Prepare agendas, briefing materials, and presentations.
• Handle confidential information with discretion.
• Coordinate internal and external communications.
• Track action items and deadlines for leadership.
• Support planning and execution of meetings and events.
• Process expense reports and vendor documentation.
• Partner with other administrative staff to improve workflows.
• Anticipate executive needs and solve administrative issues.

Skills

Executive support

Senior leadership support

Calendar management

Travel planning

Communication skills

Discretion & professionalism

Organizational skills

MS Office

Google Workspace

Slack

Zoom

Independent work

Cisco experience

Tools

MS Office

Google Workspace

Slack

Zoom

Job description

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to senior leadership. This role requires strong judgment, excellent communication skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, resolving conflicts, and coordinating logistics.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Prepare meeting agendas, briefing materials, presentations, and follow-up notes.
• Handle confidential information with professionalism and discretion.
• Coordinate internal and external communications on behalf of the executive.
• Track action items, deadlines, and deliverables across leadership priorities.
• Support planning and execution of team meetings, offsites, events, and executive reviews.
• Process expense reports, purchase requests, and vendor-related documentation.
• Partner with other administrative staff to improve workflows and ensure smooth operations.
• Anticipate executive needs and proactively solve administrative or logistical issues.

Skills and Requirements

• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role.
• Experience supporting senior executives or leadership teams preferred.
• Strong calendar management and travel coordination skills.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and sound judgment.
• Strong organizational skills and ability to prioritize multiple tasks.
• Proficiency with productivity tools such as Microsoft Office, Google Workspace, Slack, Zoom, or similar platforms.
• Ability to work independently and adapt quickly in a dynamic environment.
• Prior Cisco experience

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].