Executive Assistant

UC San Diego; San Diego (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support its leadership team in a dynamic environment. This role involves managing complex calendars, coordinating travel, and preparing essential meeting materials. The ideal candidate will possess high-level organizational skills and a keen attention to detail, ensuring that all tasks are completed efficiently. With opportunities for temporary assignments that may lead to long-term career growth, this position offers a chance to make a significant impact at a prestigious institution. If you thrive in fast-paced settings and enjoy supporting senior executives, this role is perfect for you.

Benefits

Medical Insurance

Flexible Hours

Professional Development

Networking Opportunities

Qualifications

• Experience managing complex calendars for executives.
• Proficiency with travel arrangements and budget management.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars for multiple senior executives.
• Coordinate domestic and international travel arrangements.
• Prepare meeting materials and coordinate high-profile meetings.

Skills

Calendar Management

Travel Coordination

Organizational Skills

Attention to Detail

Typing/Word Processing

Education

High School Diploma

Bachelor's Degree

Tools

MS Word

MS Excel

MS PowerPoint

Adobe Acrobat

Job description

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Join to apply for the Executive Assistant role at UC San Diego

This range is provided by UC San Diego. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.51/hr - $36.28/hr

UC San Diego has a consistent need for talented Executive Assistants to support leadership across the University to include the areas of Academic/Student Affairs, Health, Operations, Financial Services, Communications, Research, Advancement, etc. Primary responsibilities will include managing extremely complex calendars for multiple senior executives, coordinating domestic and international travel, tracking expenses, and processing reimbursements. The EA will also coordinate high-profile meetings and prepare meeting materials. Will serve as a key resource to their department, interacting with senior leaders, faculty, staff, students, and community and governmental organizations.

• Full responsibilities and pay will vary depending on the level and classification of the position. Pay ranges will typically be in the $28.51 - $36.28 / hour range though higher paying positions may sometimes be available.
• Assignments typically run for approximately 3 - 6 months.
• Temporary positions may lead to long term career opportunities.
• Additional duties may include event planning / coordination, as well as donor and industry relations.

QUALIFICATIONS

• Demonstrated experience managing multiple complex calendars for executives.

• Proven experience with domestic and international travel arrangements, including coordinating with travel agencies to fulfill required travel agendas, researching and utilizing most effective and economical options, and coordinating reimbursement procedures.

• High-level organizational skills, ability to multi-task, extremely strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.

• Proficiency with MS Word, Access, Excel, PowerPoint, Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs.

• Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets.

• Extensive experience in the planning, coordination, and execution of various types and sizes of meetings and events, including skill and experience in working within a budget; negotiating with vendors and service providers to secure venues and catering options.

SPECIAL CONDITIONS

Background check required.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Education

• Industries

  Higher Education

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Inferred from the description for this job

Medical insurance

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