Executive Assistant

jci; San Antonio (TX); On-site; USD 76,000 - 114,000; Full time

Benefits offered by this job

Competitive salary

Bonus plan

Paid vacation

Benefits package (401k/medical/dental/

Vision care

On-the-job training

Collaborative team environment

Zero Harm policy

Job summary

Johnson Controls in San Antonio is seeking a highly capable Executive Assistant to support the office of an Executive leader. This onsite role will help keep priorities moving, coordinate travel, and enable effective leadership and decision‑making.

You will liaise across teams, prepare high‑level materials, and manage confidential matters with discretion and integrity in a fast‑paced environment.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience.
• Bilingual proficiency in English and Spanish is mandatory.
• Strong communication and project coordination skills with attention to detail.

Responsibilities

• Manage calendars, meetings, presentations, and executive follow-through.
• Prepare executive materials and memos with accuracy and professionalism.
• Coordinate complex scheduling, travel, and expense reporting.
• Oversee multiple projects with budgets and stakeholder coordination.
• Track cross-functional initiatives and communicate progress and risks.
• Plan executive offsites and leadership events; liaise with stakeholders.

Skills

Executive support

Calendar management

Travel planning

Stakeholder management

Communication

Bilingual English/Spanish

Education

Bachelor’s degree

10+ years education/experience

Tools

MS Teams

Microsoft 365 / Office

Power BI

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Executive Assistant

Johnson Controls is seeking a highly capable Executive Assistant to support the office of an Executive leader. In this onsite role in San Antonio, you will serve as a trusted administrative partner, help keep executive priorities moving, and work across teams to enable effective leadership, planning, and decision-making.

Role Overview

You will provide high-level executive support while also contributing to day-to-day operations for the Executive Leader's office. This role combines executive administration, project coordination, stakeholder communication, travel and event planning, and operational follow-through.

Key Responsibilities

• Support the Executive Leader's office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• Coordinate complex scheduling, appointments, travel arrangements, and expense reporting.
• Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• Plan and support executive offsites, leadership meetings, and high-impact events.
• Serve as a liaison between the Executive Leader's office and internal and external stakeholders.
• Gather information, analyze data, and present options that support informed executive decisions.
• Collaborate with other administrative peers to ensure smooth office operations.
• Provide dependable, discreet support for confidential matters and sensitive business topics.

How You Will Do It

• Act as a proactive partner to the Executive Leader's office by anticipating needs, identifying priorities, and removing obstacles before they affect execution.
• Own confidential work with accountability, sound judgment, and a strong commitment to integrity.
• Stay close to the work, focus on what matters most, and keep executive attention on the highest-value priorities.
• Use clear, candid problem-solving and continuous improvement to strengthen processes and improve executive efficiency.
• Work across functions as one team, building trust and aligning diverse perspectives to support leadership goals.
• Bring structure to complexity by organizing details, managing deadlines, and keeping multiple workstreams moving at once.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Due to the diverse population served by this role, bilingual proficiency in English and Spanish is a mandatory qualification and is essential for effective communication
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and Power BI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.

Nice to Have

• Experience supporting an Executive Leader's office in a company of similar size, scale, scope, and complexity.
• Experience coordinating executive offsites, leadership meetings, and high-visibility presentations.

Why Join Us

• Competitive salary and bonus plan.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package including 401(k), medical, dental, and vision care.
• On-the-job and cross-training opportunities that support growth and development.
• An encouraging and collaborative team environment.
• Dedication to safety through the Zero Harm policy.

If you are ready to bring structure, judgment, and momentum to a fast-paced executive environment, we encourage you to apply.

SALARY RANGE

$76,100 - $114,100 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. If you believe your background warrants consideration beyond the stated range, we encourage you to apply. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us

Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.