Executive Assistant

Johnson Controls, Inc.; San Antonio (TX); On-site; USD 76,000 - 114,000; Full time

Benefits offered by this job

Competitive salary

Bonus plan

Comprehensive benefits package

Paid vacation & holidays

Growth and cross-training

Job summary

Johnson Controls in San Antonio seeks an Executive Assistant to support the office of an Executive leader. This onsite role provides high-level administrative partnership, helping priorities move, and coordinating cross-functional work to enable effective leadership.

The position combines executive administration, project coordination, stakeholder communication, travel planning, and operational follow-through, with a focus on discretion and strategic support for leadership initiatives.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Bilingual proficiency in English and Spanish is mandatory for effective communication.
• Proficiency with MS Teams, Microsoft 365/MS Office Suite, and Power BI.

Responsibilities

• Provide high-level executive support for the Executive Leader’s office.
• Coordinate calendars, meetings, travel, and expense reporting with high accuracy.
• Prepare executive presentations, memos, and correspondence.
• Manage multiple projects and stakeholders, ensuring deadlines are met.
• Serve as a liaison between the Executive Leader’s office and internal/external stakeholders.
• Protect confidentiality and handle sensitive information with discretion.

Skills

Bilingual English/Spanish

Executive support (C-level)

Effective communication

Education

Bachelor’s degree

Tools

MS Teams

Microsoft 365

Power BI

Job description

Johnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.

For more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.

Executive Assistant

Johnson Controls is seeking a highly capable Executive Assistant to support the office of an Executive leader. In this onsite role in San Antonio, you will serve as a trusted administrative partner, help keep executive priorities moving, and work across teams to enable effective leadership, planning, and decision-making.

Role Overview

You will provide high-level executive support while also contributing to day-to-day operations for the Executive Leader's office. This role combines executive administration, project coordination, stakeholder communication, travel and event planning, and operational follow-through.

Key Responsibilities

• Support the Executive Leader's office by managing priorities, calendars, meetings, presentations, and administrative follow-through.
• Prepare executive presentations, memos, correspondence, and other materials with accuracy and professionalism.
• Coordinate complex scheduling, appointments, travel arrangements, and expense reporting.
• Manage multiple projects and deliverables, including budget administration and coordination of executive materials.
• Track progress on cross-functional initiatives, identify risks or roadblocks, and help move work forward.
• Plan and support executive offsites, leadership meetings, and high-impact events.
• Serve as a liaison between the Executive Leader's office and internal and external stakeholders.
• Gather information, analyze data, and present options that support informed executive decisions.
• Collaborate with other administrative peers to ensure smooth office operations.
• Provide dependable, discreet support for confidential matters and sensitive business topics.

How You Will Do It

• Act as a proactive partner to the Executive Leader's office by anticipating needs, identifying priorities, and removing obstacles before they affect execution.
• Own confidential work with accountability, sound judgment, and a strong commitment to integrity.
• Stay close to the work, focus on what matters most, and keep executive attention on the highest-value priorities.
• Use clear, candid problem-solving and continuous improvement to strengthen processes and improve executive efficiency.
• Work across functions as one team, building trust and aligning diverse perspectives to support leadership goals.
• Bring structure to complexity by organizing details, managing deadlines, and keeping multiple workstreams moving at once.

Qualifications

• Bachelor’s degree and 3+ years of executive C-level support experience, or 10+ years of education and combined experience.
• Strong business acumen with the ability to anticipate challenges and drive solutions.
• Due to the diverse population served by this role, bilingual proficiency in English and Spanish is a mandatory qualification and is essential for effective communication
• Proficiency with collaboration and productivity tools such as MS Teams, Microsoft 365/MS Office Suite, and Power BI.
• Outstanding communication skills with the ability to influence and collaborate across all levels of the organization.
• Proven ability to manage complex projects with multiple stakeholders and deadlines.
• Strong attention to detail and the ability to prioritize effectively in a fast-paced environment.
• Ability to influence and motivate teams without direct authority.
• Exceptional discretion and judgment when handling confidential information.

Nice to Have

• Experience supporting an Executive Leader's office in a company of similar size, scale, scope, and complexity.
• Experience coordinating executive offsites, leadership meetings, and high-visibility presentations.

Why Join Us

• Competitive salary and bonus plan.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package including 401(k), medical, dental, and vision care.
• On-the-job and cross-training opportunities that support growth and development.
• An encouraging and collaborative team environment.
• Dedication to safety through the Zero Harm policy.

SALARY RANGE:

$76,100 - $114,100 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) This position includes a competitive benefits package. The posted salary range reflects the target compensation for this role. However, we recognize that exceptional candidates may bring unique skills and experiences that exceed the typical profile. To support an efficient and fair hiring process, we may use technology assisted tools, including artificial intelligence (AI), to help identify and evaluate candidates. All hiring decisions are ultimately made by human reviewers. For details, please visit the About Us tab on the Johnson Controls Careers site at https://jobs.johnsoncontrols.com/about-us