Executive Assistant

United Trading Group; Salt Lake City (UT); Hybrid; USD 37,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Job summary

Governor's Office of Planning and Budget in Salt Lake City seeks an Executive Assistant to support the Executive Director, coordinate between the executive team and external partners, and ensure smooth operations for tasks and projects.

Role primarily on-site at the Utah State Capitol with occasional remote work depending on team needs. Requires strong calendar, travel, and financial coordination skills and the ability to work in a fast-paced government environment.

Qualifications

• At least two years of professional or similar office experience.
• Flexibility and adaptability in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Google Apps and Microsoft Office Suite.
• Event management experience preferred.
• Experience with Google Calendar, Google Meet, and Zoom.
• Ability to be a quick study using internal systems, including Salesforce, Concur, and Vantage.
• Strong attention to detail.
• Excellent time management, organizational, prioritization, and multitasking skills.
• Friendly and collaborative personality.

Responsibilities

• Administrative Support — calendar management, meeting scheduling, travel arrangements, and financial reimbursements.
• Financial Coordination — process payment requests, approvals, coding, and invoices; manage purchasing card.
• Team Coordination — coordinate meetings, create agendas, take minutes, note follow-ups and to-dos.
• Travel Management — assist travel coordinators, handle executive travel authorizations and reimbursements.
• Relationship Building — foster relations with GOPB teams and state agencies and external partners.
• General Office Support — support office events, inventory, state surplus, and projects.

Skills

Verbal communication

Written communication

Attention to detail

Time management

Multitasking

Team collaboration

Tools

Google Apps

Microsoft Office Suite

Google Calendar

Google Meet

Zoom

Salesforce

Concur

Vantage

Job description

EXECUTIVE ASSISTANT

The Utah Governor’s Office of Planning and Budget seeks a talented Executive Assistant to support its Executive Director. This role will involve administrative support to the Executive Director and assist with the coordination between the Executive Team and external partners, ensuring smooth operations and efficient execution of tasks and projects.

The Executive Assistant will work primarily at our office at the Utah State Capitol located in downtown Salt Lake City, with occasional remote work opportunities depending on the team’s needs and commitments.

POSITION DETAILS & COMMITMENT

• F/T or P/T – Full Time with Benefits
• Salary – $27.00 - $45.00/hr
• Schedule Code – AC - Employees in Offices of Elected Officials
• Background Check Required – You must successfully pass a criminal history check.
• Application Deadline – 11:59 PM (MDT) on August 30, 2026

KEY RESPONSIBILITIES

• Administrative Support — Provide general administrative support, including calendar management, meeting scheduling, travel arrangements, and financial reimbursements. They will also support in-person and virtual meetings and events
• Financial Coordination — Receive and process requests for payment to partner entities, including gathering approvals, coding, and submitting invoices to the finance team for processing. Also responsible for managing a purchasing card and following all purchasing and finance rules to assist the director with financial needs
• Team Coordination — Assist the executive team in coordinating meetings, creating agendas, taking minutes, noting follow-up and to-do items, and covering other duties as assigned
• Travel Management — Be a member of the travel coordination team by training and supporting team travel coordinators, handling executive travel authorizations, reimbursements, and group gatherings
• Relationship Building — Foster relationships with other GOPB teams, state agencies, business and community partners
• General Office Support — Coordinate with the other office admins to support office-wide events, inventory management, state surplus, and any projects that require additional support

IDEAL QUALIFICATIONS

• At least two years of professional or similar office experience
• Flexibility and adaptability in a fast-paced environment
• Strong verbal and written communication skills
• Proficiency in Google Apps and Microsoft Office Suite
• Event management experience preferred
• Experience with Google Calendar, Google Meet, and Zoom
• Ability to be a quick study using internal systems, including Salesforce, Concur, and Vantage
• Strong attention to detail
• Excellent time management, organizational, prioritization, and multitasking skills
• Friendly and collaborative personality

Why You Should Join Our Team

The Governor's Office of Planning and Budget supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and teamwork. We offer a competitive benefits package--click here to view a summary of the benefits offered. We are a small office staffed with an excellent team that supports the Governor and all state agencies by ensuring that the programs and services offered by the state are managed effectively at the best value to the taxpayer.

The Agency

The mission of the Governor's Office of Planning and Budget is Driving the best investment and use of Utah's resources. The office is organized into four pillars: Budget and Operations, Policy and Economic Analysis, Planning Coordination, and Results Management. Staff members are assigned to primary budget or other responsibilities, and also belong to a team focused on one of these pillars.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].