Executive Assistant

United Trading Group; Salt Lake City (UT); On-site; USD 37,000 - 62,000; Full time

Benefits offered by this job

Full benefits package

Job summary

The Colorado River Authority of Utah is seeking an Executive Assistant to support its Executive Director. The ideal candidate provides sophisticated executive, administrative and organizational support, coordinating between the Executive Director, River Commissioner, board, and external partners.

The role demands excellent judgment, polished communication, discretion, and the ability to operate in a fast-paced environment. Private sector experience is highly desired.

Qualifications

• Experience in executive support roles preferred.
• Strong written and verbal communication.
• Discretion and confidentiality in handling information.

Responsibilities

• Executive Support — Manage the Executive Director’s calendar, schedule meetings (in-person and virtual), arrange travel and process reimbursements.
• Financial Coordination — Handle payment requests, coding, and invoicing with the finance team; manage purchasing card per rules.
• Board Coordination — Assist with board communications, prepare agendas, materials and minutes.
• Written Communication and Presentations — Draft and edit correspondence; prepare polished presentations using PowerPoint or Gemini.
• Travel Management — Coordinate executive travel and group events for Authority staff.
• External Relations — Interact professionally with officials, board members, and external partners; handle sensitive information discreetly.
• General Office Support — Support office-wide events, inventory, and special projects.
• Records and Open Meetings Management — Support OPMA-compliant meeting records and documentation.

Job description

EXECUTIVE ASSISTANT (ADMINISTRATIVE ASSISTANT)

FT / PT Status – Full-Time

Benefits Eligibility–This position is eligible for a full benefits package.

Salary – $27.00 - $45.00 Hourly Wage

Remote Work / In-Office – In-Office / On-Site

Application Deadline – 9/11/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Job Description

The Colorado River Authority of Utah is seeking an Executive Assistant to support its Executive Director. The Executive Assistant is a trusted and highly capable professional who provides sophisticated executive, administrative and organizational support to the Executive Director. This position serves as a key point of coordination between the Executive Director, River Commissioner, governing board, senior staff, external partners and members of the public. The successful candidate will be exceptionally organized, polished, discreet and proactive. The position requires excellent judgment, strong written and verbal communication skills, discretion, attention to detail and the ability to operate comfortably in a fast-paced, highly visible environment. Experience in a private sector, corporate, professional services or similar organizational environment is highly desired. The ideal candidate brings a service-oriented, solutions-focused approach and understands the importance of professionalism, responsiveness, confidentiality and follow-through.

Key Responsibilities

Day-to-day responsibilities of this position:

• Executive Support — Provide administrative support, managing competing priorities and ensuring that important deadlines, commitments and follow-up items are effectively tracked. Manage the Executive Director’s calendar, including scheduling in-house and external meetings (both in-person and virtual) , making travel arrangements, and processing financial reimbursements. Prepare the Executive Director for meetings and work-related travel by assembling briefing materials, background information, agendas, presentations and relevant correspondence.
• Financial Coordination — Receive and process requests for payment to partner entities, including gathering approvals, coding, and submitting invoices to the finance team for processing. Also responsible for managing a purchasing card and following all purchasing and finance rules to assist the director with financial needs.
• Board Coordination — Assist the Executive Director in coordinating and communicating with a 10-member board. In accordance with Utah’s Open and Public Meetings Act (OPMA), create meeting agendas, assist in the preparation of board materials, notice meetings, organize and facilitate in-person and virtual meetings, take meeting minutes, noting follow-up and to-do items, and covering other Board-related duties as assigned.
• Written Communication and Presentations –At the direction of the Executive Director, draft, edit and proofread correspondence, memoranda, briefing documents and other communications on behalf of the Executive Director. Prepare polished presentations and briefing materials using PowerPoint. Gemini or similar presentation software.
• Travel Management — Lead travel coordination by training and supporting Authority employees, handling executive travel authorizations, reimbursements, and group gatherings.
• External Relations — Interact professionally with elected officials, board members, cross-agency leadership, interstate colleagues and members of the public. Handle sensitive information with absolute discretion.
• General Office Support — Coordinate with the other office admins to support office-wide events, inventory management, state surplus, and any projects that require additional support.
• Records and Open Meetings Management —