Executive Assistant

Grand River Health Main Campus; Rifle (CO); On-site; USD 79,629,000 - 109,373,000; Full time

Benefits offered by this job

Hot springs payroll

Gym access

Ski passes

Pet insurance

Outdoors recreation

Job summary

Grand River Health in Rifle, Colorado, seeks an Executive Assistant to support clinic leadership by coordinating schedules, communications, and special projects to enhance operational efficiency and patient experience.

The role requires a highly organized, detail-oriented professional who can handle confidential information, manage competing priorities, and communicate effectively with staff, providers, and the public.

Qualifications

• High school diploma or equivalent required or preferred.
• Proficiency with Microsoft Office and related software.
• Excellent grammar, spelling, proofreading, and formatting skills.
• Strong written and verbal communication with attention to detail.
• Willingness to learn new technology and EMR systems within six months.
• Ability to maintain confidentiality and exercise good judgment.

Responsibilities

• Provide administrative and clerical support to ensure smooth operation of Grand River Hospital District Clinic locations.
• Manage calendars and schedules for clinic administrators, managers, and physicians.
• Prepare agendas, arrange meetings, and handle minute-taking and documentation.
• Coordinate communications and respond to inquiries from patients, staff, and the public.
• Assist with special projects and initiatives to improve operations and patient experience.

Skills

Organizational skills

Communication skills

Attention to detail

MS Office proficiency

Confidentiality

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

EMR systems knowledge

Job description

Executive Assistant
FT Grand River Health | Rifle, CO

At Grand River, we are more than a hospital - we are neighbors taking care of neighbors proudly serving residents of Western Colorado and beyond. Our supportive culture is built on respect, friendliness, and a shared commitment to exceptional patient care.

What You’ll Do

The Executive Assistant provides administrative and clerical support to ensure the smooth operation of Grand River Hospital District Clinic locations. Supports clinic leadership by managing schedules, coordinating communications, and assisting with special projects to enhance operational efficiency and patient experience.

• Assist with day-to-day administrative functions, including data collection, analysis, and preparation of reports, charts, budgets, and presentation materials.
• Maintain and update calendars and schedules for clinic administrators, managers, and physicians, including on-call schedules.
• Perform clerical duties such as minute-taking, supply management, copying, faxing, emailing, filing, and document updates.
• Coordinate meetings, including preparing agendas, issuing reminders, confirming attendance, and ordering requested materials.
• Manage communication, take messages, and refer individuals to the appropriate personnel or department as needed.
• Provide customer service by responding to inquiries, addressing patient concerns, and maintaining professional interactions with patients, staff, and the community.
• Support management in special projects and initiatives as assigned.
• Maintain strict confidentiality of all patient and organizational information.
• Communicate daily with administrators and managers to ensure alignment and efficiency.
• Perform a variety of tasks and other duties as assigned.

Who We’re Looking For

We’re looking for a highly organized, detail-oriented professional who can confidently support executive leadership, manage competing priorities, and communicate effectively with staff, providers, and the public. The ideal candidate is comfortable working independently, handling confidential information, and learning new technology and healthcare systems.

• High school diploma or equivalent preferred; two years of administrative assistant experience preferred.
• Strong knowledge of Microsoft Office and other computer applications, with the ability to prepare professional correspondence, reports, spreadsheets, and presentations.
• Excellent grammar, spelling, proofreading, document formatting, basic math, and attention to detail.
• Strong oral and written communication, interpersonal, problem-solving, and organizational skills, with the ability to manage multiple priorities and frequent interruptions.
• Comfortable learning new technology, office equipment, clinical applications, and electronic medical record (EMR) systems, with proficiency in relevant organizational systems expected within six months of hire.
• Demonstrated ability to maintain accuracy, exercise sound judgment, protect confidential information, and work effectively with a variety of people.

What We Offer:

• Pay Range:$27.79-$38.17/hour (based on experience)
• Comprehensive Benefits:Medical, dental, vision, PTO from day one, extended illness time, retirement plan with match, and more.
• Perks:Payroll deductions for hot springs, gyms, ski passes, pet insurance, access to outdoor recreation, and more!

Compensation may vary outside this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience.

Position is open until filled unless posted otherwise.

Why Join Grand River Health?

As a special taxing district, we are accountable to our community, allowing us to prioritizeexceptional patient-centered careover financial bottom lines.Our main hospital campus is located in picturesque Rifle, Colorado with twenty-five beds providing a wide range of services, along with a long-term care center and a satellite campus. While the secret is out that this is a great place to live, the atmosphere ofa caring and friendly communityhas been preserved amidst a steady growth of population.

OUR MISSION:

To improve the health and well-being of the communities we serve.

OUR VISION:

To be our communities’ first choice in quality healthcare.