Executive Assistant

EngineersOfAI; Raleigh (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Celonis, the global leader in Process Intelligence, is seeking an Executive Assistant in Raleigh to support a busy SVP/VP and drive personal projects. You will manage calendars, travel, documents, and event logistics in a fast-paced, global setting.

This role requires strong English, meticulousness, and the ability to coordinate across time zones. Ideal candidates bring 3+ years of EA experience, a tech environment background, and superior Microsoft Office and Google Suite skills.

Qualifications

• 3+ years of experience as an Executive Assistant supporting SVP/VP in a fast-growing IT/Consulting/Banking environment.
• Experience in a tech-driven environment and supporting Sales Leaders would be ideal.
• Advanced Microsoft Office and Google Suite skills.
• Excellent command of English (written and spoken).
• Strong attention to detail and ability to work under pressure across time zones.

Responsibilities

• Manage Google Calendar, expense reports, and travel arrangements.
• Coordinate meetings with attendees, prepare materials, arrange room setups, and resolve issues.
• Create and edit documents and presentations for internal and external audiences.
• Serve as primary point of contact between executives and colleagues.
• Lead organization of internal events and support meetings in Raleigh.
• Handle ad hoc projects and potentially travel up to 10%.

Skills

Executive support

Attention to detail

Time management

Communication

Team player

Tools

Microsoft Office

Google Workspace

Job description

Celonis is the global leader in Process Intelligence and the pioneer of Process Mining technology. As one of the world’s fastest-growing enterprise SaaS companies, we are changemakers pushing the boundaries of what’s possible. We invest heavily in advanced AI capabilities—specifically our Process Intelligence Graph to turn data insights into immediate business action. We believe there is a massive opportunity to unlock global productivity and sustainability by placing intelligence at the core of every business process. Join our mission to make processes work for people, companies, and the planet.

The Team:

In this role, you will be supporting a global leader for our Value Engineering team. You will interface and collaborate with different departments globally and work closely with other members of our highly professional and dynamic Executive Support Team.

The Role:

As an Executive Assistant, you will be based in Raleigh and support the day-to-day activities of a busy global executive. Additionally, you will be responsible for your own projects and drive them independently. You are a highly detailed individual with the ability to adapt to fast-paced environments.

The work you’ll do:

• Google Calendaring, expense report and travel management
• Schedule and coordinate meetings, including attendee management, material preparation, room set-up and issue resolution
• Assist in creation and editing of documents and presentations for internal and external audiences
• Act as the point of contact between the executives and internal or external colleagues
• Lead the organization of internal events (e.g., Global Leadership Meetings, Team Events)
• Provide support during Customer or Executive meetings in the Raleigh office
• Ad hoc projects and much more!
• 10% Travel Potential

The qualifications & experience you need:

• Minimum of 3 years’ experience as an Executive Assistant supporting an SVP or VP, ideally in a fast-growing IT Company, Consulting Industry or Banking.
• Experience working in a tech-driven environment - ideally previous experience supporting Sales Leaders and Teams
• Ideally you bring a high interest for Tech topics
• Advanced Microsoft Office and Google Suite skills
• Perfect command in English (written and spoken)
• Strong attention to detail
• Comfortable providing structure within an entrepreneurial and dynamic environment
• Capacity to manage multiple tasks, high flexibility and experience working under pressure with different time zones
• Very good ability to prioritize tasks.
• Reliable, discrete and service oriented personality
• High level of integrity and business ethics
• Strong team player

Visa sponsorship is not offered for this role.

What Celonis can offer you:

• Pioneer Innovation: Work with the global leader in Process Mining and the Process Intelligence Graph to shape the future of AI-driven business operations.
• Ownership from Day 1: Every full-time "Celonaut" is an owner, receiving Restricted Stock Units (RSUs) and merit-based refresh grants.
• Unrivaled Family Support: Benefit from our inclusive parental leave policy—24 weeks of fully paid leave for primary carers and 12 weeks for supporting carers, available from your first day of employment.
• Work-Life Integration: Enjoy Unlimited PTO (in applicable regions) and generous PTO globally, as well as a flexible hybrid work model that balances remote focus with vibrant office collaboration.
• Continuo