Executive Assistant

KLR; Providence (RI); On-site; USD 58,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Paid time-off

Retirement plan

Tuition assistance

In-house education programs

Community involvement

Job summary

KLR in Providence, RI, seeks an Executive Assistant to support the CEO, Equity Partners, HR, and COO with a range of staff, client, and business initiatives. The role collaborates with internal and external stakeholders on cross‑functional projects and deliverables.

Responsibilities include managing calendars, travel arrangements, expense reports, document management, and confidential information handling, with occasional front office coverage and personal project support.

Qualifications

• 1–3 years of experience in an Executive Assistant or similar professional support role within a professional services environment.
• Submission of a professional writing sample required.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, time management, and multitasking abilities.
• Ability to handle sensitive and confidential information with discretion.
• willingness to travel to other office locations.

Responsibilities

• Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands
• Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines
• Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports
• Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations
• Serve as a professional point of contact for internal and external stakeholders, supporting executive communications
• Manage CPE and certification tracking and reporting
• Handle confidential and sensitive information with discretion and sound judgment
• Provide administrative support including document management, proofreading and editing, electronic filing, and report preparation
• Proactively identify opportunities to improve efficiency and support executive effectiveness
• Support special projects, both professional and occasional personal, as requested
• Provide reception coverage averaging approximately 5 hours per week, including greeting visitors, answering phones, and supporting front office operations

Skills

Executive support

Microsoft Office proficient

Communication skills

Organizational skills

Discretion and professionalism

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Providence, RI, Providence, RI, US

3 days ago Requisition ID: 1409

Salary Range: $28.00 To $35.00 Annually

KLR is one of the largest full-service CPA and business advisory firms in New England and is ranked amongst the Top 100 firms in the United States. From our offices in Andover, Boston, Lausanne, Newport, and Providence, the 350+ person firm provides assurance, tax, and business advisory services to private and publicly-held companies throughout the United States and abroad. Recognized as a Best Place to Work for 20 years, KLR is committed to fostering a culture of collaboration, growth, and innovation.

The Executive Assistant will work closely with the CEO, Equity Partners, HR, and COO on a variety of staff, client, and business initiatives. This role will also collaborate with internal and external stakeholders on cross-functional projects and deliverables.

Responsibilities

• Proactively support assigned Shareholders and Partners by managing day-to-day priorities, anticipating needs, and balancing competing demands
• Manage complex calendars, scheduling on-site and off-site meetings while ensuring alignment with priorities and deadlines
• Coordinate domestic and international travel arrangements and prepare timely, accurate expense reports
• Plan and manage logistics for internal and external meetings and events, including space reservations, technology needs, and catering across all office locations
• Serve as a professional point of contact for internal and external stakeholders, supporting executive communications
• Manage CPE and certification tracking and reporting
• Handle confidential and sensitive information with discretion and sound judgment
• Provide administrative support including document management, proofreading and editing, electronic filing, and report preparation
• Proactively identify opportunities to improve efficiency and support executive effectiveness
• Support special projects, both professional and occasional personal, as requested
• Provide reception coverage averaging approximately 5 hours per week, including greeting visitors, answering phones, and supporting front office operations

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities and activities may change from time to time with notice whenever possible, but not guaranteed.

Qualifications

• 1–3 years of experience in an Executive Assistant or similar professional support role within a professional services environment
• Submission of a professional writing sample required
• Strong organizational, time management, and multitasking skills with the ability to manage competing priorities
• Excellent written, verbal, and interpersonal communication skills
• Sound judgment and ability to operate effectively in a fast-paced environment
• Strong attention to detail with a focus on accuracy and follow-through
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and related business applications
• Strong document formatting, preparation, and presentation development skills
• Ability to handle sensitive and confidential information with discretion and professionalism
• Flexibility to adapt to changing priorities and responsibilities
• Willingness to occasionally travel to and work from other office locations

This is a full-time position with standard hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Additional hours may be required during peak busy seasons.

Pay Range

The hourly pay for this position is included below. Individual rates within this range are determined by a variety of factors including but not limited to the role, function and associated responsibilities, a candidate’s work experience, education, knowledge, skills, and geographic location.

$28.00 to $35.00 per hour

• health and dental insurance
• paid time-off
• a competitive retirement savings plan
• tuition assistance
• in-house education programs
• opportunities for community involvement

Come join a firm who has recently been recognized for 20 years as a “Best Place to Work” by the Providence Business Journal and voted as a Top 100 Firm in the country by Accounting Today!

KLR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, genetic information, disability status, protected veteran status, or any other characteristic protected by law.