Executive Assistant

Tokai Rika Group; Plymouth (MI); On-site; USD 55,000 - 85,000; Full time

Job summary

TRAM, Inc. in Plymouth, MI seeks an organized Executive Assistant to provide comprehensive support to the President & COO. You will manage calendars, communications, travel, and materials for meetings, while safeguarding confidential information and coordinating with senior leadership.

Located in Plymouth, MI, the company is a Japanese-owned automotive parts supplier serving both transplants and domestic OEMs. This role requires discretion, initiative, and cross-functional collaboration.

Qualifications

• 3–5+ years of executive support experience.
• Strong organizational and multitasking skills.
• Professionalism, discretion, and confidentiality.
• Proficiency with MS Office, Outlook, and Teams.
• English/Japanese language skills are a plus.

Responsibilities

• Manage President's daily to yearly schedules and calendar.
• Monitor President's email for urgent items and notify as needed.
• Draft and route correspondence for approval.
• Coordinate travel and prepare detailed itineraries.
• Prepare materials and presentations for meetings.
• Schedule internal and external meetings with agendas.
• Maintain supplies and keep the President's office organized.
• Attend meetings and arrange follow-ups with staff.

Skills

Executive support

Calendar management

Project management

Discretion

MS Office

Outlook

Teams

Bilingual EN/JA

Tools

PowerPoint

Job description

We are seeking a highly organized and proactive Executive Assistant to join our team. This pivotal role provides comprehensive administrative support to the President & COO, ensuring smooth daily operations, reducing the administrative tasks and allowing the President to focus on his executive responsibilities. This position offers an excellent opportunity to contribute to a professional environment where your skills in calendar management, communication, creativity and administrative coordination will be valued and utilized.

Duties

• Managing President's daily, weekly, monthly, yearly schedules,
• Monitoring President's e-mail for urgent items and notifying him as needed.
• Draft correspondence on President’s behalf, reviewing for approval with President and then sending communications after receiving approval.
• Manage the President’s e-mail box, prioritizing important e-mails, deleting junk mail, etc.
• Coordinate travel arrangements and prepare detailed itineraries for President and other company Management personnel traveling with the President.
• Process President’s expense reports
• Create PowerPoint presentations using the concept and details provided by the President.
• Assist in preparing materials, presentations, and background research for meetings.
• Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups involving the President.
• Maintain supplies used by the President for meetings and daily work.
• Keep President’s office organized.
• Attend meetings involving the President, noting commitments made by the President and arrange for staff implementation of commitments.
• Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy.
• Performs other secretarial and administrative duties.

Requirements

• 3-5+ years of previous experience supporting executives, board members, or senior leadership
• Strong organizational and project management skills; able to manage competing priorities
• Professionalism, discretion, and ability to handle confidential information
• Proficiency in Microsoft Office Suite, Outlook and Teams
• Adaptable, collaborative, and proactive with a strong sense of initiative
• Bilingual proficiency in English and Japanese (verbal and written) is not required, but is considered a strong plus

TRAM, Inc. is a Japanese owned automotive parts supplier, serving the Japanese Transplants (Toyota, Nissan, Subaru, etc.) as well as the domestic OEMs (Ford and GM). Located in Plymouth, MI, TRAM, Inc. is a subsidiary company of Tokai-Rika Co. LTD, which is located in Nagoya, Japan. TRAM was founded in 1986 and currently employs 2,500+ people at our 5 locations.

We manufacture automotive components such as switch-related products (window regulators, headlights, cruise control, turn signals, multifunction and HVAC switches), security and safety-related products (shift levers, steering wheels, steering locks, seat belts, key cylinders, mechanical and remote keys).

Shift your career into drive and help TRAMmake the driving experience an intuitive connection between the human body and the vehicle.

TRAM, Inc. is an Equal Opportunity Employer.

For additional information about our companies, please see our web site at http://www.tokai-rika.co.jp/en/

This is a great opportunity to join our growing organization and enhance your skills to become a valuable member of our successful team!