Executive Assistant

Mbawpa; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Job summary

Mascaro in Pittsburgh, PA seeks an Executive Assistant to support the President & CEO, Executive Vice Presidents, and General Counsel. You will execute in a fast-paced environment, anticipate outcomes, and directly assist leadership priorities for key business initiatives.

Confidentiality and discretion are essential as you manage complex schedules and liaison with internal and external stakeholders. The role emphasizes independent project work from conception to completion, handling multiple

Qualifications

• 4–6 years of executive-level assistance, operations support, project management, or event planning experience required.
• Previous experience supporting senior executives in a fast-paced corporate environment.
• Excellent people management skills; supervisory experience preferred.
• High proficiency in Microsoft Office Suite; CRM/ERP or related systems is a plus.
• Strong attention to detail and accuracy, with excellent written and verbal communication.

Responsibilities

• Handle a wide range of executive support-related tasks involving administrative, research, and project management responsibilities.
• Manage complex calendars and scheduling for executive leadership.
• Serve as a liaison between executive leadership, clients, and internal stakeholders.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate executive travel arrangements and meeting logistics.
• Assist in the preparation and execution of executive assignments, meetings, events, and special projects.
• Supervise the Corporate Administrator.
• Assist with management of legal and insurance claims.
• Maintain organizational licensing, permitting, and registration requirements.
• Support department initiatives including risk audits and related activities.
• Maintain confidential records and documentation as required.

Skills

Executive support

Calendar management

Communication

Project coordination

Job description

Mascaro is seeking an Executive Assistant in Pittsburgh, Pennsylvania to support the President & CEO, Executive Vice Presidents, and General Counsel. In this role, the candidate will be responsible for executing in a fast-paced environment, anticipating outcomes, and directly assisting in the accomplishment of leadership priorities in support of key business initiatives. You must be highly organized, detail-oriented, self-motivated, able to maintain strict confidentiality, and possess a demonstrated ability to respond effectively to rapidly changing workloads and priorities.

The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure while handling a wide variety of activities and confidential matters with discretion. The Executive Assistant serves as a primary point of contact for internal and external constituencies and acts as a liaison to executive leadership and key stakeholders. Additionally, this position supervises the Corporate Administrator and assists with corporate initiatives, legal and risk management activities, company events, and administrative operations.

Job Requirements

• 4-6 years of providing executive-level assistance, operations support, project management, or event planning experience required.
• Previous experience supporting senior executives in a fast-paced corporate environment.
• Excellent people management skills; previous supervisory experience preferred.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM, ERP, or related business systems is a plus.
• Innate desire to produce high-quality work with a strong focus on detail and accuracy.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to exercise sound judgment in a variety of situations.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Experience in construction, legal administration, risk management, or corporate operations is beneficial.

Executive Support

• Handle a wide range of executive support-related tasks involving administrative, research, and project management responsibilities.
• Manage complex calendars and scheduling for executive leadership.
• Serve as a communication liaison between executive leadership, clients, and internal stakeholders.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate executive travel arrangements and meeting logistics.
• Assist in the preparation and execution of executive assignments, meetings, events, and special projects.
• Supervise the Corporate Administrator.
• Assist with the management of legal and insurance claims.
• Maintain and manage organizational licensing, permitting, and registration requirements.
• Support department initiatives including project risk audits and related activities.
• Maintain confidential records and documentation as required.

Corporate Initiatives

• Provide structure and practical support for company initiatives.
• Assist in coordinating company events and executive functions.
• Support Giving Back and community engagement efforts.
• Assist in maintaining corporate documentation, policies, and Standard Operating Procedures.

Exhibit behaviors consistent with the Mascaro Advantage: humble, professional, caring, organized, and smart. Demonstrate integrity, discretion, attention to detail, and a commitment to doing the right thing while outworking the competition and supporting a positive team environment.

The Company

Mascaro is ranked in the Top Contractors in the U.S. by the Engineering News Record ("ENR") and works throughout the Mid-Atlantic region. As a USA Top Workplace, Mascaro takes great pride in being a builder of projects. It's all about the experience and at Mascaro, we deliver great ones. When you build with Mascaro, you build with the best.

Commitment to Diversity

Mascaro Construction is an Equal Opportunity Employer. Mascaro Construction does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

If you need assistance or an accommodation due to disability, you may contact us at [e-mail] or you may call us at 1+412-321-4901.