Executive Assistant

Author & Edit; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hotel discounts

On-site gym

pickleball courts

Career growth

Job summary

Author & Edit, a hospitality-focused brand, seeks an experienced administrative professional to support the President and senior leadership. You will manage daily operations, coordinate travel, prepare reports, and handle executive communications with discretion in a fast-paced Phoenix office.

Requirements include 2+ years in admin/executive support, excellent communication skills, and proficiency in Microsoft Office; Notary Public certification is a plus or willingness to obtain.

Qualifications

• 2+ years of administrative or executive support experience.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to the President and senior leadership team.
• Coordinate daily office operations to ensure smooth and efficient administrative functions.
• Assist with projects, reports, presentations, and special initiatives as directed.
• Manage internal meetings, hotel events, and executive communications with professionalism and discretion.
• Serve as the primary point of contact for the executive office, handling correspondence, calls, and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel arrangements for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome and assist visitors while maintaining a professional and hospitable office environment.

Skills

Communication

Microsoft Office

Tools

Notary Public certification

Job description

• Exclusive hotel and dining discounts across our brand
• Access to on-site amenities in our Phoenix office, including gym and pickleball courts
• Join a company known for exceptional service and standout guest experiences
• Be part of a passionate team shaping the future of hospitality in Phoenix
• Grow your career with a dynamic, expanding brand

Why Author & Edit

• Exclusive hotel and dining discounts across our brand
• Access to on-site amenities in our Phoenix office, including gym and pickleball courts
• Join a company known for exceptional service and standout guest experiences
• Be part of a passionate team shaping the future of hospitality in Phoenix
• Grow your career with a dynamic, expanding brand

Who We Are

At Author & Edit, we create original hospitality experiences designed to be remembered and talked about. Our approach is rooted in constant evolution, always refining and reimagining what hospitality can be. We don’t follow industry standards; we set them.

Founded by visionary restaurateur Sam Fox, Author & Edit is built on the idea that great hospitality is something you write, not replicate. From standout concepts like The Global Ambassador, named Travel + Leisure’s No. 1 Resort in Arizona in 2026, awarded One MICHELIN Key, and recognized by Condé Nast Traveler as a top “Best Hotel,” to The Twelve Thirty Club and a growing portfolio of hotels and restaurants, we’re shaping experiences that push the industry forward.

With multiple new projects currently under construction and an expanding presence, this is a unique opportunity to be part of a company in active growth. You’ll work closely with our founder & leadership, collaborate with a passionate team, and play a role in building what’s next in hospitality. If you're looking to grow your career while contributing to something innovative, dynamic, and continually evolving—this is where it happens.

What You’ll Do

• Provide comprehensive administrative support to the President and senior leadership team.
• Coordinate daily office operations to ensure smooth and efficient administrative functions.
• Assist with projects, reports, presentations, and special initiatives as directed.
• Manage internal meetings, hotel events, and executive communications with professionalism and discretion.
• Serve as the primary point of contact for the executive office, handling correspondence, calls, and inquiries.
• Maintain calendars, schedule appointments, and coordinate travel arrangements for leadership.
• Prepare, format, and organize reports, presentations, and business documents.
• Welcome and assist visitors while maintaining a professional and hospitable office environment.

Qualifications

• 2+ years of experience providing administrative or executive support, preferably in hospitality or a related field.
• Strong written and verbal communication skills with a professional, polished tone.
• Highly organized with strong attention to detail and the ability to manage multiple tasks at once.
• Comfortable working in a fast-paced environment while meeting deadlines and staying accurate.
• Trustworthy and discreet, with the ability to handle sensitive and confidential information.
• Proactive, resourceful, and confident in solving problems independently.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); Notary Public certification preferred or willingness to obtain

Author & Edit is an Equal Opportunity & E- Verify Employer. Proof of eligibility to work in the United States is required.