Executive Assistant

Play on Philly; Philadelphia (Philadelphia County); On-site; USD 58,000 - 70,000; Full time

Benefits offered by this job

Paid time off

3% SIMPLE IRA match

Medical insurance

Dental insurance

Disability insurance

Life insurance

Job summary

Play on Philly is seeking an Executive Assistant to support our Executive Director and Senior Leadership Team. You will anticipate needs, manage priorities, and ensure critical details are executed seamlessly to help our team focus on advancing opportunities for youth in our communities.

Hybrid role with 1-2 days onsite in Center City; occasional evenings and weekend events; generous benefits package including paid time off, SIMPLE IRA with 3% match, group medical, dental, disability, and life

Qualifications

• 4+ years of administrative experience supporting senior executives or C-Suite leaders in a fast-paced, mission-driven environment.
• Exceptional written and verbal communication skills.
• Ability to prioritize multiple projects quickly and accurately.
• Strong organizational skills and attention to detail.
• Proven ability to build cross-functional relationships.
• High level of discretion in maintaining confidentiality with sensitive information and materials.

Responsibilities

• Executive leadership support.
• Board relations and governance.
• Development department support.
• Organizational culture and staff engagement.
• Cross-department collaboration and special projects.

Skills

Executive support experience

Communication skills

Prioritization

Organization

Cross-functional relationships

Discretion/confidentiality

Job description

Position Summary

We are seeking a proactive, experienced Executive Assistant to serve as the trusted, right-hand person supporting our Executive Director and Senior Leadership Team. By anticipating needs, navigating competing priorities, strengthening communication across the organization, and ensuring details are executed seamlessly, you’ll enable our team to remain focused on leading the organization effectively and advancing opportunities for youth in our communities.

Key Responsibilities

• Executive Leadership Support
• Board Relations & Governance
• Development Department Support
• Organizational Culture & Staff Engagement
• Cross-Department Collaboration & Special Projects

Qualifications

• 4+ years of administrative experience supporting senior executives or C‑Suite leaders in a fast‑paced, mission‑driven environment
• Exceptional written and verbal communication skills
• Ability to prioritize multiple projects quickly and accurately
• Strong organizational skills and attention to detail, with a keen eye for polished deliverables
• Proven ability to build strong cross‑functional relationships
• High level of discretion in maintaining confidentiality with sensitive information and materials

Salary & Benefits

This position has an annual salary range of $58,000 - $70,000 (commensurate with experience). We offer a generous benefits package including paid time off and holidays, a SIMPLE IRA retirement plan with 3% matching contribution, group medical insurance, and contributory dental, disability, and life insurance coverage.

Work Environment

• Hybrid schedule: 1-2 days per week onsite in Center City
• Travel within the greater Philadelphia area
• Ability to lift and carry event materials (up to 35lb)
• Must be available for occasional evenings and weekend events, with Winter and Spring concert seasons being particularly busy times of year

Commitment to Inclusive Hiring

POP is committed to being a diverse and inclusive workplace and is actively trying to attract a wide pool of candidates. Discrimination against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information is both illegal and against our organization’s values. POP is working to understand who is applying to our open positions. Your responses will help us to evaluate and improve our current practices.