Executive Assistant

Scorpion Therapeutics; Pearl River (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

Scorpion Therapeutics is seeking a seasoned Administrative/Executive Assistant to support the Site Head and the leadership team in Pearl River, NY. The role encompasses executive scheduling, event planning, internal communications, onboarding, and procurement processes.

You will handle confidential information, coordinate site-wide programs, and ensure smooth daily operations. A strong MS Office skillset and at least five years in a similar role are required to excel in this position.

Qualifications

• 5+ years of professional experience as an administrative/executive assistant or in a communication role.
• Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio, Outlook).
• High school diploma required; bachelor’s degree preferred.

Responsibilities

• Perform diverse office/administrative duties requiring tact, diplomacy, discretion, and judgment.
• Manage the Site Head calendar (meetings, travel, prioritization).
• Coordinate leadership team meetings and schedules.
• Attend site leadership meetings and follow up on action items.
• Maintain strict confidentiality, especially on strategic initiatives.
• Assist the Site Head as needed and perform other assigned duties.
• Develop and distribute site communications (posters, newsletters, announcements).
• Manage and post content on Viva Engage.
• Serve as a key point of contact for site-wide information and updates.
• Prepare status reports and operational documents.
• Plan, coordinate, and execute site events and employee engagement programs.
• Support initiatives that foster positive culture and collaboration.
• Coordinate logistics for town halls, meetings, and special events.
• Coordinate new employee welcome activities and orientation sessions.
• Create and maintain site orientation materials.
• Process purchase orders through eBuy/COUPA.
• Review/analyze data and recommend or take action.
• Maintain independent contacts inside and outside the organization.
• Assist in development/implementation/administration of company programs.
• Provide guidance and administrative assistance to client groups and colleagues.

Skills

Administrative support

Executive coordination

Communication

Discretion & confidentiality

Education

High school diploma

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Visio

Outlook

Job description

Main Responsibilities

Executive Support

• Perform diverse office/administrative duties requiring tact, diplomacy, discretion, and judgment.
• Manage the Site Head calendar (meetings, travel, prioritization).
• Coordinate leadership team meetings and schedules.
• Attend site leadership meetings and follow up on action items.
• Maintain strict confidentiality, especially on strategic initiatives.
• Assist the Site Head as needed and perform other assigned duties.

Site Administration & Communications

• Develop and distribute site communications (posters, newsletters, announcements).
• Manage and post content on Viva Engage.
• Serve as a key point of contact for site-wide information and updates.
• Prepare status reports and operational documents.

Employee Engagement & Events

• Plan, coordinate, and execute site events and employee engagement programs.
• Support initiatives that foster positive culture and collaboration.
• Coordinate logistics for town halls, meetings, and special events.

Onboarding Support

• Coordinate new employee welcome activities and orientation sessions.
• Create and maintain site orientation materials.

Procurement & Administrative Operations

• Process purchase orders through eBuy/COUPA.
• Review/analyze data and recommend or take action.
• Maintain independent contacts inside and outside the organization.
• Assist in development/implementation/administration of company programs.
• Provide guidance and administrative assistance to client groups and colleagues.

About You

Required Qualifications

• 5+ years of professional experience as an administrative/executive assistant or in a communication role.
• Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio, Outlook).
• High school diploma required; bachelor’s degree preferred.

Preferred Qualifications

• Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga.
• Video creation/editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp).
• Background in pharmaceutical or manufacturing environment.
• Event planning experience.