Executive Assistant

Sanofi; Pearl River (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Sanofi in Pearl River, NY is seeking an Executive Assistant to provide high-level support to the Site Head, manage calendars, coordinate meetings, and oversee site communications. This role blends executive support with site administration and event coordination.

You will engage with leaders across functions, coordinate onboarding, assist with procurement processes, and help ensure confidential handling of strategic initiatives.

Qualifications

• 5+ years of executive/administrative support experience with MS Office proficiency.
• High school diploma required; bachelor’s degree preferred.
• Experience with ERPs/ Procure-to-Pay tools is a plus.
• Excellent written and verbal communication, and time management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive-level support to the Site Head with discretion and professionalism.
• Manage the Site Head's calendar, meetings, and travel arrangements.
• Coordinate leadership team meetings and action item follow-ups.
• Develop site communications, newsletters, and announcements.
• Support onboarding, events, and site administration activities.

Skills

MS Office Suite

Calendar management

Executive support

Communication

Education

High school diploma

Bachelor's degree preferred

Tools

SAP

eBuy/COUPA

Concur

iLearn

Tririga

Job description

Job title: Executive Assistant - Pearl River Site

Location: Pearl River, NY

About The Job

Join a global network that powers how Sanofi delivers — seamlessly, purposefully, and at scale. In Manufacturing & Supply, you’ll help reimagine how life-changing treatments reach people everywhere, faster.

Overview

Sanofi is seeking an Executive Assistant for our Pearl River site. The ideal candidate must be a detail-oriented self-starter with excellent organizational, communication, and time management skills who will provide executive-level support to the Site Head while also serving as the site administrator. This dynamic role encompasses executive support, site communications, employee engagement, and event coordination. The position will have interactions with people at various levels and all functions across the Pearl River site and the broader Manufacturing and Supply, US organization.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main Responsibilities

Executive Support

• Perform diverse office and administrative duties requiring tact, diplomacy, discretion, and judgment. A high degree of business acumen is required to ensure the ongoing operation of the site.
• Manage the calendar of the Site Head, including scheduling meetings, travel arrangements, and prioritizing commitments
• Coordination of leadership team meetings & schedule
• Attend relevant site leadership meetings and follow up on action items
• Maintain strict confidentiality in all business activities, especially on matters that have significant impact to the Company and involve strategic initiatives and plans
• Assist the Site Head wherever needed to conserve their time and perform all other duties as assigned

Site Administration & Communications

• Develop and distribute site communications including posters, newsletters, and announcements
• Manage and post content on Viva Engage to keep employees informed and connected
• Serve as a key point of contact for site-wide information and updates
• Prepare status reports and documents needed for the operation of the site

Employee Engagement & Events

• Plan, coordinate, and execute site events and employee engagement programs
• Support initiatives that foster a positive workplace culture and team collaboration
• Coordinate logistics for site-wide meetings, town halls, and special events

Onboarding Support

• Help coordinate new employee welcome activities and orientation sessions
• Create and maintain site orientation materials to ensure a positive onboarding experience

Procurement & Administrative Operations

• Process purchase orders through eBuy/COUPA
• Review, analyze, and recommend/take actions based on data gathered from a variety of sources
• Maintain a wide range of independent contacts both inside and outside the organization
• Assist in the development, implementation, and administration of company programs
• Provide guidance, interpretation, and administrative assistance to client groups and colleagues

About You

Required Qualifications:

• 5+ years of professional experience in a similar administrative/executive assistant role OR in a communication role, with considerable experience and knowledge working with Microsoft Office Suite including Word, Excel, PowerPoint, Visio, and Outlook.
• High school diploma required; bachelor’s degree preferred.

Preferred Qualifications

• Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga
• Video creation and editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp, or similar tools)
• Background in pharmaceutical or manufacturing environment
• Event planning experience

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.