Executive Assistant

Johnson County Community College; Overland Park (KS); On-site; USD 32,621 - 42,209; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition reduction

Tuition reimbursement

Gym access

Child Development Center discount

Job summary

Johnson County Community College in Overland Park, Kansas, seeks an Executive Assistant in Human Resources to provide high‑level administrative support to the Vice President of HR. This role demands discretion, organization, and proactive coordination of complex schedules and projects.

You will manage the VP's calendar, prepare board materials, record meeting minutes, monitor department budgets, and safeguard confidential information while coordinating with senior leaders and staff across the

Qualifications

• Associate's degree required.
• Two or more years of experience in administrative support.
• Bachelor's degree preferred.
• Experience supporting senior-level or C-level executives preferred.
• Professional certification in administrative work preferred.
• Experience in HR department preferred.
• Experience in higher education setting preferred.

Responsibilities

• Coordinate VP's calendar, schedule meetings, travel arrangements.
• Develop materials for meetings, including Board materials.
• Attend Board Committee meetings and record minutes.
• Monitor and manage HR budget and invoices; provide reports.
• Maintain confidential information and update databases.
• Support VP on projects with research and presentations.
• Provide welcoming service to faculty, staff, students and visitors.
• Keep VP informed of upcoming commitments and issues.
• Maintain knowledge of HR policies and procedures.
• Assist with reports, presentations, and data analysis.
• Update the HR org chart and monthly HR InfoHub entries.
• Duties may be updated by management.

Skills

Administrative support

Calendar management

Education

Associate's degree

Bachelor's degree

Job description

Johnson County Community College

Position: Executive Assistant, Human Resources

Department: Human Resources

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 40 hours per week

Opportunity for hybrid schedule: No

Starting Salary Range: $23.68-$30.64 and determined based on relevant years of work experience provided on application and resume.

Position Summary

The Executive Assistant provides high-level, confidential administrative support to the Vice President of Human Resources at Johnson County Community College (JCCC). This involves managing various administrative tasks and ensuring efficient operations within the Human Resources (HR) department. The Executive Assistant is responsible for completing various project activities, information retrieval and managing complex administrative matters. The Executive Assistant serves as the first point of contact and provides operational support and assistance with day‑to‑day operations to ensure efficiency.

Required Qualifications

• Associate's degree
• Two or more years of experience in administrative support work

Preferred Qualifications

• Bachelor's degree
• One or more years of experience providing administrative support to senior-level or C-level executives
• Professional certification in administrative work
• Experience working in a Human Resources Department
• Experience working in a higher education setting

Position Details

• Coordinate and manage the VP's calendar, including scheduling meetings, appointments, and travel arrangements. Proactively anticipate scheduling conflicts and resolve them efficiently.
• Develop materials for meetings, including for the Board Committee meetings and Board of Trustees meetings. Compile, review, and submit all materials to the President's office in an accurate and timely manner. Coordinate closely with the VP, President's Office, Trustees, and other senior leaders. Provide accurate and complete information and updates to all stakeholders.
• Attend Board Committee meetings and record accurate, timely, and complete meeting minutes.
• Assist in monitoring and managing the budget for the Human Resources Department which includes tracking expenses, reviewing and processing invoices, reconciling financial records, and providing regular reports on budget status. Monitor inventory levels and order supplies for the department.
• Maintain and organize confidential and sensitive information, both in electronic and hard-copy formats. Manage and update databases, contact lists, and files to ensure easy accessibility and retrieval of information.
• Provide administrative support for various projects and initiatives of the VP by conducting research, preparing presentations or reports, tracking progress to completion, and facilitating communication.
• Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.
• Work closely and effectively with the VP to keep them informed of upcoming commitments and responsibilities, following up appropriately as necessary. Act as a "barometer," having a sense of issues taking place around JCCC and keeping the VP updated.
• Maintain extensive knowledge of the HR department's roles, responsibilities, and daily operations. Uphold extensive knowledge of JCCC's HR policies and procedures.
• Assist with reports, presentations, and communications. Research, compile, and maintain records and information. Analyze and interpret data to produce reports.
• Responsible for updating the college organizational chart and listing new hires on the HR InfoHub page each month.
• Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management.

To be considered for this position we will require an application, resume, and cover letter.

*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Benefits Category

For Full‑time Employees:

• Health insurance with some employer paid options.
• Life insurance & AD&D (employer provided)
• Retirement plans (403(b), 457(b), and KPERS)
• Employer paid 8% contribution into a 403(b) no match required
• Paid time off (vacation, sick, personal, and floating holidays)
• 14 days of paid holidays
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
• Tuition reimbursement / assistance for non‑JCCC courses for employee
• Free access to the Gym on campus for all employees and dependents
• Discount to the Hiersteiner Child Development Center
• And many more!

About JCCC

Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Mission

JCCC inspires learning to transform lives and strengthen communities.

Vision

JCCC will be an innovative leader in equitable student access, learning and success.

Equal Employment Opportunity

JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator, [e-mail], or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: [phone], Facsimile: 816-268-0559, Email to: [e-mail].

Disclosure

If you need any assistance throughout the search process, please reach out to [e-mail]. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre‑employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Duties and responsibilities, as required by business necessity, may be updated at any time at the discretion of management. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email [e-mail].

To apply, please visit: https://careers.jccc.edu/en-us/job/498200