Executive Assistant

Nebraska Medicine; Omaha (NE); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Tuition assistance up to $5,000/year

35% Clarkson College tuition discount

Career advancement opportunities

Job summary

Nebraska Medicine is seeking an Executive Assistant to provide proactive, high-level support to Vice Presidents. This role manages complex calendars, coordinates priorities and projects, and prepares polished correspondence and presentations.

Based on a fast-paced exec office, you will liaise with senior leaders, physicians, board members, and external partners, ensuring confidentiality, professionalism, and strategic execution of duties.

Qualifications

• Minimum five years of business experience in an executive office supporting top level executives.
• High school education or equivalent required.
• Bachelor’s degree in business or related field OR equivalent combination of education/experience required.
• Advanced proficiency with Microsoft Office suite to include Word, Excel, PowerPoint and Outlook.
• Proficiency with other applications such as Board portals used in fulfilling responsibilities.
• Exceptional written and verbal communication skills with strong grammar and business correspondence.
• Ability to compose routine correspondence, minutes, reports and other documents.
• Strong organizational skills to manage multiple projects and tasks.
• Ability to handle highly sensitive and confidential information.
• Ability to work independently with sound judgment and problem-solving.
• Knowledge of basic business contracts and corporate documents.

Responsibilities

• Provide proactive, high-level support to Vice Presidents and senior leaders.
• Manage complex calendars and prioritization of competing demands.
• Prepare polished correspondence, reports, and presentations.
• Act as liaison between executives and internal/external stakeholders.
• Coordinate projects and ensure timely completion with minimal supervision.
• Protect confidentiality and exercise sound decision-making in a fast-paced environment.

Skills

Five+ years experience

Executive office support

Communication skills

Organization

Confidential information handling

Independent judgment

Critical thinking

Professionalism

Relationship building

Problem solving

Education

High school diploma or equivalent

Bachelor’s degree in business or related field

Education/experience combination equivalence

Tools

Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Board portals

Job description

Serious Medicine is what we do. Being extraordinary is who we are. Every colleague plays a key role in upholding this promise to our patients and their families.Shift:First Shift (United States of America)Executive AssistantBe the trusted partner behind executive leadership at Nebraska Medicine.Nebraska Medicine is seeking an experienced Executive Assistant to provide proactive, high-level support to Vice President-level leaders. You’ll be at the center of a fast-paced executive environment—managing complex calendars and communications, coordinating priorities and projects, preparing polished correspondence and presentations, and serving as a professional liaison to senior leaders, physicians, board members, community donors, and external partners.This role is ideal for an experienced executive support professional who thrives on anticipating needs, managing competing priorities, protecting confidential information, and making sound decisions with minimal direction . You’ll bring exceptional organization, professionalism, discretion, and communication skills to an executive office where your ability to stay one step ahead can make a meaningful difference. This is a 100% on-campus, Monday–Friday position at Kiewit Tower in Omaha and offers the opportunity to work closely with Nebraska Medicine’s executive leadership and contribute to the operational and strategic effectiveness of the organization.Details: Executive AssistantCandidate must live in Nebraska or IowaThis is a hybrid position, must be able to work on campusPreferred consideration will be given to applicants with business experience in an executive office position supporting top level executives in a health care settingResume REQUIRED for considerationWhy Work at Nebraska Medicine?Together. Extraordinary. Join a team that values your skills, delivering exceptional care through collaboration.Leading Health Network Work with the region’s top academic health network, partnering with UNMC to transform lives through education, research, and patient care.Dignity and Respect: We value all backgrounds and experiences, reflecting the communities we serve.Educational Support Enjoy up to $5,000/year in tuition assistance, a 35% discount at Clarkson College, and career advancement opportunities with covered educational costs. Enjoy support for your personal growth within the organization, from those just starting their healthcare careers to those who are years down the path.Be part of something extraordinary at Nebraska Medicine!The Executive Assistant will provide proactive, professional, strategic executive support to Chief and Vice President level leaders. Anticipate needs, manage priorities and ensure seamless coordination of high-level projects through timely and accurate completion. Serve as a trusted partner and liaison between the executive and key stakeholders including direct reports, senior leadership, board members, community donors and external partners. Prepare high-quality correspondence, reports, presentations, screens and prioritize calls and communications, manage complex calendars and support the overall operational and strategic effectiveness of the executive office. Operate with limited supervision, exercising independent judgment, problem-solving and strategic thinking in the execution of duties and responsibilities. This position is supervised by the Executive Office Manager but provides support to assigned executive level leaders. Required Qualifications: Executive Assistant• Minimum of five years business experience in an executive office position supporting top level executives required.• High school education or equivalent required.• Bachelor's degree in business or related field OR equivalent combination of education/experience combined (one year of education equals one year of experience) required.• Advanced proficiency with Microsoft Office suite to include: Word, Excel, PowerPoint and Outlook applications required.• Proficiency and aptitude for other applications that may be used in the course of fulfilling responsibilities, such as Board portals required.• Exceptional communication skills, both written and verbal, including correct use of grammar, spelling, punctuation, knowledge of business correspondence formats, and a clear, distinct speaking voice required.• Ability to compose routine correspondence, minutes, reports and other documents required.• Strong organizational skills and ability to manage multiple projects and tasks required.• Ability and maturity to manage highly sensitive and confidential information required.• Ability to function independently, possesses strong critical thinking, problem-solving, and decision-making skills required.• Basic knowledge of business contracts and an understanding of corporate documents required.• Work effectively with staff in a team-oriented environment with a positive, can-do attitude required.• Adept in developing and maintaining strong relationships with management, staff, physicians and other stakeholders required.• Exhibit a high degree of professionalism, business judgment, tact and diplomacy required.Preferred Qualifications: Executive Assistant• Business experience in an executive office position supporting top level executives in a health care setting preferred.• Bachelor's degree in business or related field preferred.Nebraska Medicine is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, sex, age, national origin, disability, genetic information, sexual orientation, gender identity and protected veterans’ status.