Executive Assistant

werner; Omaha (NE); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Stock purchase plan

Paid time off

Life insurance

Disability plans

Job summary

Werner Enterprises is seeking an Executive Assistant to support the CCO/COO and help drive our digital transformation in transportation technology. The role focuses on organized calendars, correspondence, travel and meeting planning, and proactive, professional communication with internal and external stakeholders.

The ideal candidate has experience supporting C-suite leaders, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• College degree preferred.
• One to two years typing, telephone, or general clerical experience preferred.
• Experience supporting C-suite level leadership.
• Transportation experience preferred.
• Strong organizational skills with a proactive and solution-oriented mindset.
• Strong time management skills with the ability to work independently and with minimal supervision.
• Proven ability to manage multiple priorities and tasks simultaneously in a dynamic environment.
• Experience proactively managing calendars, scheduling, and coordinating logistics.
• Knowledge of administrative and clerical procedures, knowledge of various formats for letters and memos, usually gained through secretarial classes and seminars.
• Ability to maintain confidentiality.
• Ability to prioritize effectively and adapt quickly to changing demands.
• High level of professionalism in both written and verbal communication with internal and external stakeholders.

Responsibilities

• Support the CCO and COO.
• Organize and maintain schedules and correspondence for executives; manage travel and meeting planning.
• Answering and screening phone calls and meeting requests; filter and delegate messages as needed.
• Arrange travel and hotel accommodations for domestic and international locations.
• Perform routine administrative functions and coordinate catering, meetings and conferences.
• Organize and coordinate office operations, events, luncheons; manage supplies, equipment and services.
• Reconcile expense reports and company credit cards monthly for executives.
• Manage team space and facility requests, including moves and reconfigurations.
• Other duties as assigned by supervisory personnel.

Skills

Executive support

Calendar management

Communication

Travel planning

Problem solving

Education

Bachelor’s degree preferred

Job description

Werner Enterprises, a premier transportation and logistics company is looking for talented, innovative and motivated individual to join our growing team and assist us in building revolutionary transportation technology products.

As an Executive Assistant at Werner you will have the opportunity to be part of a digital transformation while being surrounded by people who are passionate about building modern products and driving business forward.

Responsibilities

• This position supports the CCO and COO.
• Responsible for organizing and maintaining schedules and correspondence for the appropriate executive(s). Managing travel and meeting planning.
• Answering and screening phone calls and meeting requests directed toward executives. Filtering and delegating messages as necessary to appropriate department leadership throughout the company.
• Management of individual travel requirements to domestic and/or international locations. Arranging travel and hotel accommodations, as necessary.
• Performing routine administrative functions; incoming mail, phone calls/messages, and arranging catering, meetings and conferences.
• Organizing and coordinating office operations/organization, events & luncheons; overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs efficiently and effectively.
• Reconciling and completing expense reports on behalf of executives and reconciling their company credit cards on a monthly basis
• Management of team space & facility requests; including moves and reconfigurations
• Other duties as assigned by supervisory personnel

Qualifications

• College degree preferred.
• One to two years typing, telephone, or general clerical experience preferred.
• Experience supporting C-suite level leadership.
• Transportation experience preferred.
• Strong organizational skills with a proactive and solution-oriented mindset.
• Strong time management skills with the ability to work independently and with minimal supervision.
• Proven ability to manage multiple priorities and tasks simultaneously in a dynamic environment.
• Experience proactively managing calendars, scheduling, and coordinating logistics.
• Knowledge of administrative and clerical procedures, knowledge of various formats for letters and memos, usually gained through secretarial classes and seminars.
• Ability to maintain confidentiality.
• Ability to prioritize effectively and adapt quickly to changing demands.
• High level of professionalism in both written and verbal communication with internal and external stakeholders.

We know benefits are critical and we are committed to offering comprehensive and affordable options for you and your loved ones. This position is eligible for benefits, which include medical, dental and vision plans.

We also offer a 401(k) plan, stock purchase plan, paid time off, life insurance, disability plans and other optional supplemental coverage.

Werner Enterprises provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information or veteran status or other status protected by law.

We encourage applicants of all ages as we do not discriminate on the basis of an applicant's age.