Executive Assistant

Ella Baker Center for Human Rights - Oakland, CA; Oakland (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

The Ella Baker Center for Human Rights in Oakland, CA is seeking an Executive Assistant to provide exceptional administrative and on-site support to the Executive Director and Leadership Team. This full-time role emphasizes time management, organizational skills, and the ability to maintain confidentiality in a mission-driven environment.

The ideal candidate will serve as the primary point of contact for the Executive Director and ensure smooth communication with the Board of Directors. Responsibilities include coordinating key meetings and managing multiple priorities effectively.

Qualifications

• Exceptional administrative and logistical support experience.
• Ability to manage multiple priorities proactively.
• Experience in a mission-driven or community-focused environment.

Responsibilities

• Provide administrative support to the Executive Director.
• Coordinate communication with the Board of Directors.
• Ensure efficient preparation for meetings and engagements.

Skills

Time management

Organizational skills

Written communication

Verbal communication

Confidentiality handling

Job description

The Executive Assistant provides exceptional administrative, logistical, and on-site support to the Executive Director and Leadership Team. This role is vital in enhancing productivity, maintaining confidentiality, and ensuring seamless operations both internally and externally. Additionally, the Executive Assistant facilitates communication and coordination for the Board of Directors, ensuring efficient preparation and execution of key meetings and annual engagements.

This position requires high-level time management and organizational skills, the ability to anticipate needs, and a proactive, intuitive approach to managing priorities. Serving as the primary point of contact for the Executive Director, the Executive Assistant also acts as a liaison with the Board of Directors. The ideal candidate will demonstrate excellent judgment across diverse situations, possess strong written and verbal communication skills, balance priorities seamlessly, and handle confidential matters with the highest level of care and discretion. This full-time, on-site, salaried position works one-on-one with the Executive Director and requires a flexible individual who thrives in a mission-driven, results-oriented, and community-focused environment.

How to Apply

Apply at https://ellabakerchr.bamboohr.com/careers

• Submit a resume or summary of relevant experience.
• Submit a thoughtful cover letter about your interest in the position.
• Provide a writing sample, selecting one of the following prompts: End-of-year look back to the Board of Directors; or an announcement to all staff welcoming a new team member.

Should a candidate advance in the interview process, they may be asked to participate in a brief skills evaluation exercise.