Executive Assistant

The University of Pittsburgh; Oakland (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Pittsburgh seeks an Executive Assistant to the Vice Chancellor and CIO, supporting calendar management, correspondence, and scheduling.

Ideal candidate demonstrates initiative, discretion, and strong project coordination in a fast paced environment on campus.

Qualifications

• Bachelor's degree required or equivalent experience.
• 2+ years of experience in executive support preferred.
• Strong written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Manage the CIO's calendar and prioritize competing demands.
• Draft and edit high-quality correspondence, reports, and presentations.
• Coordinate scheduling for University committees and external meetings.
• Maintain professional relationships with internal and external partners.
• Utilize Microsoft Office suite and learn new software quickly.

Skills

Calendar management

Communication

Discretion

Relationship building

MS Office

Project leadership

Project management

Tech terminology

Confidentiality

Education

Bachelor's degree

Tools

Document imaging

Job description

Job Description - Executive Assistant (26006474)

Executive Assistant

All Temps - Pennsylvania-Oakland - ( 26006474 )

The Executive Assistant to the Vice Chancellor and Chief Information Officer (CIO) serves as the primary point of contact for the Office of the CIO, managing correspondence, projects, and scheduling, preparing materials, and supporting the CIO’s work with University committees and external organizations. This role ensures smooth day-to-day operations while coordinating closely with Pitt Digital leadership to gather and follow up on critical information. The key emphasis will be on scheduling and handling the CIO's calendar.

The position requires independence, initiative, and sound judgment to manage sensitive issues with professionalism and discretion. The successful candidate will demonstrate the ability to anticipate needs, solve problems proactively, and represent the CIO effectively across the University and with external partners.

Core Competencies and Responsibilities:

• Manage complex calendars, prioritize competing demands, and follow through on commitments.
• Communicate effectively, drafting and editing high-quality correspondence, reports, and presentations.
• Anticipate needs and exercise discretion in handling confidential and sensitive information.
• Build strong relationships and represent the CIO with diplomacy and professionalism.
• Use advanced skills in Microsoft Office (Word, Excel, PowerPoint, Teams) and document imaging; quickly learn new software and digital platforms.
• Adapt to shifting priorities and perform calmly under pressure.
• Lead tasks and projects with initiative and influence, even without formal authority.
• Four and five years of experience preferred in an executive support role, ideally in a fast-paced or complex environment.
• Strong project management skills and the ability to balance detail with big-picture priorities.
• Comfort with technology terms and concepts in support of a CIO and technology leadership.
• Commitment to confidentiality and discretion.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department : Office of the CIO

Campus : Pittsburgh

Minimum Education Level Required : Bachelor's Degree

Minimum Years of Experience Required : 2

Average number of working hours per week for this assignment : 37.5

Work Schedule : Monday - Friday, 8:30 a.m. - 5:00 p.m.

Is there a potential this assignment will result in a regular Staff position? : Yes

Work Arrangement : On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate : TBD, based on experience

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.