Executive Assistant

University of North Carolina at Chapel Hill; North Carolina; Hybrid; USD 45,000 - 60,000; Full time

Job summary

The University of North Carolina at Chapel Hill seeks an Executive Assistant for the Office of University Counsel. This role involves supporting legal projects, managing office functions, and requires strong communication and organizational skills. Ideal candidates will have a background in administrative support, preferably within a legal environment, and demonstrate initiative and problem-solving abilities. A hybrid work arrangement may be available after training.

Benefits

Professional training opportunities

Retail and restaurant discounts

Savings on local child care

Special rates for performing arts events

Qualifications

• 3 years of administrative/office management experience required.
• Ability to juggle multiple projects and shifting priorities.
• Experience in a law firm strongly preferred.

Responsibilities

• Assist members of the Office of University Counsel with legal projects.
• Manage document review and production related to legal matters.
• Schedule meetings and coordinate events for professional staff.

Skills

Communication

Problem Solving

Attention to Detail

Initiative

Self-Motivation

Education

Bachelor's degree in business administration

Associate's degree in secretarial science

High school diploma

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

Job description

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit

The Office of University Counsel represents the University, which entails providing legal advice and counsel to the Board of Trustees, the Chancellor, the administration, faculty, and staff on legal matters involving or affecting the institution. We advise the University administration on a broad range of initiatives, issues, and policy matters, and serve as a liaison between the University and its related and affiliated entities on legal and policy issues. We also assist with program implementation and provide legal and policy training for internal University audiences and educational programs for legal audiences and general audiences outside the institution on matters affecting the University and higher education in general. We engage in crisis and opportunity management and preventative counseling, including the identification of high risk activities and enterprises conducted by the University and the articulation of methodologies or strategies for coping with the risks. Our Office is responsible for selecting and supervising any outside counsel engaged by the institution. In all of our work, we are committed to understanding the goals and upholding the values of Carolina’s diverse campus community.

Position Summary

This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy, after extensive training period. UNC Chapel Hill Employees are generally required to reside within a reasonable commuting distance of their assigned duty station.

The Executive Assistant position will directly assist members of the Office of University Counsel ( OUC ) in a wide variety of legal projects and office management functions. This position supports the advocacy team, including the Associate Vice Chancellor and Senior University Counsel for Litigation, the Senior University Employment Law Counsel, the University Litigation Counsel and 4-5 additional attorneys. The Executive Assistant will manage document review and production related to discovery obligations, internal investigations, subpoenas, and other legal matters, including redactions of privileged information, tracking all Tort Claims reported to OUC , and initial informational intake on those claims. This includes representing OUC and directly interfacing with appropriate authorities across campus, and with the public, to obtain necessary information.

The Executive Assistant with facilitate the flow of work within the office, including managing time, calendars, telephone calls, explaining policies and procedures, and processing incoming and outgoing mail and email for assigned professional staff. They will be responsible for scheduling committee meetings, conference calls, webinars, and other meetings/presentations for assigned professional staff, planning and setting up these events, including arranging for IT support, and assisting in preparation of agendas, attachments, and other necessary documents. The position involves occasional legal research; responsibility for collecting and compiling information and documents from campus and external offices, preparing initial drafts of documents and reports, coordinating the assembly and production of final documents and reports as requested by the professional staff; and working with all other administrative support staff within the OUC as needed.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience

Fulfilling the duties of this position requires:

• An aptitude for communicating effectively and building positive working relationships at all levels within and outside the organization.
• The ability to juggle shifting priorities and multiple projects, attention to detail, excellent follow-through, strong analytical and problem-solving abilities, good research and writing skills, good judgment, level-headedness, and discretion.
• Initiative, intellectual curiosity, tenacity, self-motivation, and the ability to work independently.
• The ability to take direction from multiple individuals and accept constructive feedback.
• An expertise in Microsoft Office programs, Adobe Acrobat Pro, SharePoint, and familiarity with web-based research.
• The desire to be fully engaged in the work and to approach it with energy and passion.

Preferred Qualifications, Competencies, and Experience

Experience working in a law firm is strongly preferred.
Experience working in state and/or federal administrative agencies.
Experience using Connect Carolina, Concur, and Relativity are a plus.
Prioritize teamwork and emotional intelligence.
Experience working in a university legal office setting.

Special Physical/Mental Requirements

Campus Security Authority Responsibilities

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at [phone] or send an email to [e-mail]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Optional and Required Documents

Required Documents

Curriculum Vitae / Resume

Cover Letter

List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please select the response below that best describes your experience/education for the Executive Assistant position.
  • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
  • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
  • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
  • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
  • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
  • None of the above