Executive Assistant

Integrity House; Newark (NJ); On-site; USD 49,500 - 60,500; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Life insurance

Long-term disability

HRA

Vacation & leave

401(k) match

Tuition reimbursement

Professional development

Job summary

Integrity House is seeking an Executive Assistant to act as a strategic partner to our President & CEO. This on-site role in Newark, NJ will manage calendars, travel logistics, prepare executive communications, and support cross-functional operations.

The ideal candidate will handle confidential information with discretion, coordinate leadership meetings, and draft polished presentations. A bachelor’s degree and 5+ years supporting C‑Suite executives are required.

Qualifications

• Minimum of 5 years of experience supporting C-Suite executives.
• Bachelor’s Degree in Business, Communications, or related field, required.
• Advanced proficiency in Microsoft Office Suite and workspace tools.
• Proven ability to handle confidential information discreetly.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills with flawless attention to detail.

Responsibilities

• Manage complex calendars and scheduling for the CEO and Senior Leadership Team.
• Coordinate seamless domestic and international travel logistics.
• Draft, proofread, and format executive correspondence and presentations.
• Screen incoming communications and prioritize urgent matters.
• Serve as the central communication bridge for the CEO.
• Organize leadership meetings, including agenda creation and logistics.
• Record detailed meeting minutes and track action items.
• Draft company-wide announcements on behalf of the CEO & Senior Leadership Team.
• Align internal messaging with the agency’s mission, vision, goals, values and branding.
• Coordinate and/or support organized town halls, webinars, and large corporate events.
• Maintain confidential risk registers and compliance documents.
• Coordinate logistics for crisis management and continuity planning as needed.
• Track regulatory deadlines and policy updates, as needed.
• Oversee assigned committees, ensure logistics for event coordination and communication.

Skills

Calendar management

Travel coordination

Executive support

MS Office proficiency

Discretion with confidential info

Written and verbal communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Workspace tools

Job description

Integrity House is seeking a highly skilled Executive Assistant to act as a strategic operational partner to our President & CEO. Located on-site at our flagship campus in Newark, NJ, this critical role serves as the central hub of executive operations, internal and external communication and cross functional collaboration across the agency.

The ideal candidate will expertly manage complex calendar gatekeeping, coordinate travel logistics, draft corporate presentations, and support organizational events. This isn’t just an administrative role; it is the ultimate vista point in a fast-paced, mission-driven organization. If you are energized by shifting priorities, love orchestrating events, and want a visible seat at the table where strategy turns into action, apply today to power our executive team.

Primary Duties and Responsibilities

Executive & Administrative Support:

• Manage complex calendars and scheduling for the Chief Executive Officer & the Senior Leadership Team.
• Coordinate seamless domestic and international travel logistics.
• Draft, proofread, and format executive correspondence and presentations.
• Screen incoming communications and prioritize urgent matters.

Cross-Functional Team Collaboration:

• Serve as the central communication bridge for the Chief Executive Officer.
• Organize leadership meetings, including agenda creation and logistics.
• Record detailed meeting minutes and track action items.

Communication & Public Relations:

• Draft company wide announcements on behalf of the Chief Executive Officer & the Senior Leadership Team.
• Align internal messaging with corporate communication consistent with the agency’s mission, vision, strategic goals, values, and branding.
• Coordinate and/or support organized town halls, webinars, and large corporate events.

Risk Management & Committee Engagement:

• Maintain confidential risk registers and compliance documents.
• Coordinate logistics for crisis management and continuity planning as needed.
• Track regulatory deadlines and policy updates, as needed.
• Oversee assigned committees, ensure logistics for event coordination, tracking dates, communication, entertainment, etc.

Qualifications:

• Minimum of 5 years of experience supporting C-Suite executives.
• Bachelor’s Degree in Business, Communications, or related field, required.
• Advanced proficiency in Microsoft Office Suite and workspace tools.
• Proven ability to handle confidential information discreetly.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills with flawless attention to detail.

Required Licensing or Certifications:

• A valid NJ Driver’s License, required.

Work Schedule:

Monday through Friday from 9am-5pm with flexibility to work outside of normal business hours occasionally

Salary: $55,000.00 per year

Why Work for Integrity?

We believe that work is more than a place you go every day.It is about being inspired and motivated to achieve extraordinary things.We believe that workplace diversity and the inclusion of a variety of views, perspectives, and backgrounds are integral parts of our company’s success and provides you with the best co-workers you could ask for.Our employee benefits play an important role in making Integrity a great place to work.

Our Exceptional Benefits Package Includes:

• Low Cost and Generous Medical and Prescription Coverage (ask us for our benefits summary, we are proud of it!)
• Employer Paid Vision
• Employer Paid Life and AD&D
• Employer Paid Long Term Disability
• Employer Paid Health Reimbursement Account
• Generous Vacation, Sick, Personal and Holiday Time
• 403(b) Plan with a Dollar for Dollar Match up to 3% of Compensation
• Employee Assistance Plan
• Flexible Spending Account
• Tuition Reimbursement – up to $4,000 annual
• Recognition Rewards
• Professional Development Assistance

Who We Are

Integrity House is New Jersey’s oldest provider of comprehensive substance use and mental health services. We’ve been a trusted source in our field since our founding in 1968, and our goal has remained constant: to help individuals and families experiencing addiction and mental health conditions measurably improve their health and overall quality of life

Integrity House operates a broad network of services that includes a full suite of treatment options for substance use disorder; mental health services; gambling addiction services; physical health services; education and employment readiness support; care coordination; creative arts therapy; supportive housing; recovery programs; and community outreach services. Integrity is accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF), an independent, nonprofit accreditor of health and human services, at its highest level, and was voted one of America’s Best Addiction Treatment Centers. Annually, Integrity House serves over 7,000 New Jersey residents through its treatment and outreach programs.

Integrity is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. Integrity House openly supports and fully commits to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.