Executive Assistant

Latham & Watkins; New York (NY); On-site; USD 95,000 - 115,000; Full time

Benefits offered by this job

Healthcare

401k plan

At least 11 paid holidays

PTO accrual 23 days first year

Well-being programs

Professional development

Employee discounts

Affinity groups

Job summary

Latham & Watkins in New York is seeking an Executive Assistant to provide dedicated administrative support to the Chief Officer within Workplace Experience. You will manage the Chief Officer’s calendar, travel, and expenses, and assist with department-wide coordination and special projects.

The role requires strong discretion, professional communication, and at least four years in executive or administrative support, preferably in a law firm or professional services environment.

Qualifications

• Coordinate all travel logistics for the Chief Officer across multiple time zones.
• Manage expense submissions and reimbursable claims for the Chief Officer.
• Support the Senior Administrative Manager with meetings and off-sites.
• Handle highly confidential information with discretion.

Responsibilities

• Coordinate all travel logistics for the Chief Officer, including flights, hotels, and ground transportation across time zones.
• Manage expense submissions, receipt tracking, and reconciliation for the Chief Officer.
• Support the Senior Administrative Manager with administrative coordination, meetings, and off-sites.
• Handle highly confidential and sensitive information with the utmost discretion and trust.
• Collaborate with colleagues across the firm to ensure smooth operational logistics.

Skills

Calendar management

Travel coordination

Expense management

Discretion and trust

Professional communication

Education

High School Diploma or equivalent

Bachelor’s degree (preferable)

Tools

MS Office / Google Workspace

Job description

About The Role

The Executive Assistant is an integral part of Latham’s Workplace Experience and Global Real Estate team. This role will be responsible for providing dedicated administrative support to the Chief Officer within the Workplace Experience department, with primary responsibility for managing their schedule, travel, and expenses, while managing the Chief Officer’s calendar, including scheduling across multiple time zones, resolving conflicts, and helping prioritize time effectively. The Executive Assistant will also support department directors and the senior leadership team, while assisting with department-wide administrative coordination, communications, and special projects. This role will be located in our New York office.

Responsibilities & Qualifications

Other key responsibilities include:

• Coordinating all travel logistics for the Chief Officer, including booking flights, hotels, ground transportation, and managing itinerary changes with speed and accuracy
• Managing expense submissions, receipt tracking, and reconciliation on behalf of the Chief Officer in a timely manner
• Supporting the Senior Administrative Manager with administrative coordination, including organizing meetings, planning off-sites, and handling other operational logistics
• Handling highly confidential and sensitive information with the utmost discretion and maintaining trust across all levels of the organization
• Working with people across the firm, using good judgment, tact, and discretion to keep coordination on track
• Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

We’d love to hear from you if you:

• Possess a proven ability to handle highly confidential and sensitive information with absolute discretion and trustworthiness
• Demonstrate a strong professional presence and emotional intelligence, with the ability to adapt communication styles and lead with empathy in professional settings
• Exhibit strong written and verbal communication skills, with the ability to prepare polished communications and presentation materials for senior leaders and executive audiences
• Exhibit a demonstrated ability to handle sensitive interpersonal situations with maturity, tact, and sound judgment

And have:

• A high school diploma or equivalent
• A bachelor’s degree, preferably
• A minimum of four (4) years of experience in executive or administrative support
• Experience at a professional services or law firm, preferably
• Experience supporting C-suite or senior leadership in a fast-paced, high-stakes environment, preferably

Benefits & Additional Information

• Healthcare, life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
• Professional development programs
• Employee discounts
• Affinity groups, networks, and coalitions for lawyers and staff

Pay Range

USD $95,000.00 - USD $115,000.00 /Yr.

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), color, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.