Executive Assistant

Inclusively; New York (NY); On-site; USD 40,000 - 85,000; Full time

Job summary

Inclusively is seeking an Executive Assistant for a multinational communications company. The ideal candidate will have experience in scheduling, travel coordination, and general administrative tasks, with a focus on strong interpersonal and organizational skills. This role is full-time and offers a competitive salary based on skills and experience.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 2+ years of experience is required.
• Ability to work well as part of a team.
• Strong written and verbal communication skills.

Responsibilities

• Schedule and coordinate meetings including travel arrangements.
• Organize and submit expense reports for the team.
• Provide general administrative support and manage sensitive information.

Skills

Interpersonal skills

Organizational skills

Communication skills

Multi-tasking

Tools

Microsoft Office

Job description

2 days ago Be among the first 25 applicants

This range is provided by Inclusively. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $85,000.00/yr

Inclusively is partnering with a multinational communications company to hire a Executive Assistant. **Please note: this role is NOT an internal position with Inclusively but with the partner company.**

ABOUT INCLUSIVELY

Inclusively is a digital tech platform that empowers job seekers with disabilities, caregivers, and veterans by using Success Enablers–accommodations and personalized workplace modifications that help all job seekers reach their full potential and excel. This includes all disabilities under the ADA, including mental health conditions (e.g. anxiety, depression, PTSD), chronic illnesses (e.g. diabetes, Long COVID), and neurodivergence (e.g. autism, ADHD).

Create your profile, select Success Enablers, and connect to jobs from our partnered employers who are committed to creating diverse and inclusive teams. When registering, you must acknowledge that this platform is for people with disabilities, caregivers, and veterans. However, Inclusively does not require candidates to disclose their specific disability to join the platform.

Responsibilities:

• Schedule and coordinate meetings including conference rooms, attendees, and meeting materials.
• Manage and coordinate domestic and international travel for executives. This will include complex travel arrangements across multiple countries.
• Organize and submit expense reports for leadership and their team.
• Assist with developing and reviewing documents such as presentations or various correspondence for thoroughness and accuracy.
• Provide general administrative support including filing, sorting, and distribution of mail, ordering supplies and other support as needed.
• Create and modify documents using Microsoft Office.
• Support department staff in assigned project-based work as needed.
• Work closely with other members of the leadership and staff

Requirements:

• 2+ years of experience
• Ability to work well as part of a team
• Strong interpersonal skills
• Ability to multi-task and manage several projects concurrently and prioritize
• Strong organizational skills
• Strong written and verbal communication skills.
• Ability to manage sensitive information

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Research

• Industries

  Public Relations and Communications Services and Marketing Services

Referrals increase your chances of interviewing at Inclusively by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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