Executive Assistant

Lensa; New York (NY); Hybrid; USD 51,000 - 87,000; Full time

Job summary

Lensa seeks a highly organized Executive Assistant for Manulife Investment Management in New York. This role supports the Global Chief Operating Officer with administrative tasks, requires excellent coordination and communication skills, and offers a salary ranging from $51,975 to $86,625 annually. Applicants should have experience in financial services, proficient organizational skills, and the ability to manage complex tasks in a dynamic environment.

Benefits

Health Benefits

Flexible Work Environment

Career Development Opportunities

Qualifications

• 5+ years of executive assistant experience.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Strong organizational skills and professionalism.

Responsibilities

• Provide high-level administrative support to the Global COO.
• Schedule and organize meetings and events.
• Assist with operational processes and improve efficiency.

Skills

Communication

Coordination

Problem Solving

Multitasking

Tools

Microsoft Office Suite

Collaboration Tools

Job description

1 week ago Be among the first 25 applicants

Lensa is the leading career site for job seekers at every stage of their career. Our client, Manulife, is seeking professionals in New York, NY. Apply via Lensa today!

Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see and discover that better can take you anywhere you want to go.

Position Summary

We are looking for a highly organized and proactive Executive Assistant to join Manulife Investment Management's Private Market business to support the Global Chief Operating Officer, Private Markets. This role requires a detail oriented professional with exceptional communication, coordination and problem solving skills. The ideal candidate will thrive in a dynamic environment managing executive-level administrative tasks.

Position Responsibilities

Executive Support

• Provide high-level administrative support to the Global COO, including calendar management, travel coordination, and expense reporting.
• Act as a gatekeeper, prioritizing and managing incoming requests, emails, and calls.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Assist in meeting preparation, including agenda setting, briefing materials, and follow-ups.
• Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings.
• Ensure confidentiality and discretion in handling sensitive business matters.
• Acts as back-up to other Executive Assistants on team.
  
  

Operational & Project Support

• Support operational processes, tracking key deliverables and milestones.
• Assist in managing relationships with internal teams and external stakeholders.
• Help manage NYC office in partnering with other EAs, corporate real estate and vendors.
• Identify opportunities to improve administrative processes and enhance efficiency.
  
  

Meeting & Event Coordination

• Schedule and organize internal and external meetings, including logistics, venue arrangements, and materials preparation.
• Take minutes and follow up on action items from leadership meetings.
• Plan and coordinate executive off-sites and business events as required.
  
  

Qualifications & Experience

• 5+ years of executive assistant experience, preferably in financial services, asset management or financial services.
• Strong ability to manage complex calendars, travel arrangements, and high-volume correspondence.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and familiarity with collaboration tools (e.g., Teams, Zoom, Concur).
• Excellent written and verbal communication skills, with strong attention to detail.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Strong organizational and multitasking skills in a high-pressure environment.
• High level of professionalism, discretion, and integrity.
• Strong interpersonal skills and ability to work effectively across cultures
  
  

When You Join Our Team

• We’ll empower you to learn and grow the career you want.
• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we’ll support you in shaping the future you want to see.
  
  

Acerca de Manulife y John Hancock

Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite http://www.manulife.com .

Manulife es un empleador que ofrece igualdad de oportunidades

En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente.

Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [e-mail] .

Ubicación principal

USA, New York, New York, 1251 Avenue of the Americas,, Suite 2300

Modalidades de Trabajo

Híbrido

Se prevé que el rango salarial esté entre

$51,975.00 USD - $86,625.00 USD

Si se está postulando para este puesto fuera de la ubicación principal, póngase en contacto con [e-mail] para conocer el rango salarial de su ubicación. El salario real variará según las condiciones locales del mercado, la geografía y los factores relacionados con el trabajo pertinentes, como conocimiento, habilidades, calificaciones, experiencia y educación/capacitación. Los empleados también tienen la oportunidad de participar en programas de incentivos y obtener una compensación de incentivos vinculada al desempeño comercial e individual.

Manulife/John Hancock ofrece a los empleados aptos una amplia variedad de beneficios personalizables, entre ellos, beneficios de salud, odontológicos, de salud mental, oftalmológicos, por discapacidad a corto y a largo plazo, cobertura de seguro de vida y por muerte accidental y desmembramiento, adopción/subrogación y bienestar, y planes de asistencia al empleado/familiar. También ofrecemos a los empleados admisibles varios planes de ahorro para la jubilación (incluidos planes de ahorro 401(k) o de pensiones y un plan mundial de propiedad de acciones con contribuciones equivalentes del empleador) y recursos de asesoramiento y educación financiera. Nuestro generoso programa de días libres pagos en EE. UU. contempla hasta 11 días festivos, 3 días personales, 150 horas de vacaciones y 40 horas de licencia por enfermedad (o más cuando lo exija la ley) por año, y ofrecemos todos los tipos de licencias contempladas por la ley.

Conozca sus derechos (https://www.dol.gov/agencies/ofccp/posters)

Permiso Familiar y Médico

Ley de Protección del Empleado contra el Examen Poligráfico (https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf)

Derecho al Trabajo

Verificación Electrónica (E- Verify )

Transparencia Salarial (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

Company: John Hancock Life Insurance Company (U.S.A.)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

Referrals increase your chances of interviewing at Lensa by 2x

Get notified about new Executive Assistant jobs in New York, NY.

Executive Assistant, Wholesale & Licensing

New York, NY $101,300.00-$137,000.00 18 hours ago

New York, NY $70,000.00-$100,000.00 1 week ago

New York, NY $61,200.00-$101,800.00 6 days ago

Executive Assistant, Private Equity - Leading Global Investment Company

New York, NY $75,000.00-$100,000.00 2 weeks ago

New York, NY $125,000.00-$150,000.00 1 day ago

Executive Assistant to Partner at Investment Firm

New York City Metropolitan Area $130,000.00-$140,000.00 1 week ago

Executive Assistant to IR Team (2 Partners + small team) - Private Equity

New York City Metropolitan Area $110,000.00-$140,000.00 19 hours ago

Executive Assistants – Transition to Remote Work

New York City Metropolitan Area 2 weeks ago

Future Opening: Agent's Executive Assistant - State Farm Agent Team Member

Executive Assistant to Investor Relations

New York, NY $100,000.00-$150,000.00 4 days ago

New York City Metropolitan Area $95,000.00-$105,000.00 1 week ago

New York, NY $115,000.00-$125,000.00 19 hours ago

Executive Assistant, Media & Digital Strategies

EA to C-Suite (2-7 yrs exp) - Private Equity

New York City Metropolitan Area $100,000.00-$125,000.00 19 hours ago

Brooklyn, NY $75,000.00-$125,000.00 3 days ago

Executive Assistant -Global Hedge Fund - 150-175K+ base plus bonus - Bachelors' degree required.

New York, NY $110,000.00-$150,000.00 3 days ago

New York, NY $100,000.00-$125,000.00 1 week ago

Senior Executive Assistant - A05 - NEW YORK

New York, NY $91,690.00-$119,610.00 2 weeks ago

New York, NY $75,000.00-$85,000.00 6 days ago

Executive Assistant - Investment and Technology Development Firm

Manhattan, NY $120,000.00-$140,000.00 4 days ago

Senior Executive Assistant - A05 - NEW YORK

New York, NY $91,690.00-$119,610.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.