Executive Assistant

Santander Bank, N.A.; New York (NY); On-site; USD 58,000 - 105,000; Full time

Job summary

Santander Bank, N.A. is seeking an Executive Assistant to provide comprehensive administrative support to multiple directors. Key responsibilities include managing calendars, scheduling, and preparing documentation, all within a dynamic environment that prioritizes teamwork and personal growth. The ideal candidate will possess strong communication skills, a detail-oriented approach, and a professional demeanor.

Benefits

Competitive Salary

Career Growth Opportunities

Inclusive Work Culture

Qualifications

• 3+ years of experience in administrative support required.
• Ability to manage calendar and schedule appointments.
• Professional demeanor required in a fast-changing environment.

Responsibilities

• Perform secretarial and administrative assignments for multiple directors.
• Manage calendar, schedule meetings, and coordinate travel arrangements.
• Prepare purchase orders and obtain approvals.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Problem Solving Skills

Attention to Detail

Discretion and Confidentiality

Time Management

Education

Bachelor's Degree or equivalent work experience

Tools

Excel

Word

PowerPoint

Job description

Join to apply for the Executive Assistant role at Santander Bank, N.A.

Join to apply for the Executive Assistant role at Santander Bank, N.A.

Your Journey Starts Here

Santander is a global leader and innovator in the financial services industry. We believe that our employees are our greatest asset. Our focus is on fostering an enriching journey that empowers you to explore diverse career opportunities while nurturing your personal growth. We are committed to creating an environment where continuous learning and development are prioritized, enabling you to thrive both professionally and personally. Here, you will find ample opportunities to connect and collaborate with talented colleagues from around the world, sharing insights and driving innovation together. Join us at Santander, where you are supported by a culture of engagement and a commitment to your success.

Country: United States of America

Your Journey Starts Here

Santander is a global leader and innovator in the financial services industry. We believe that our employees are our greatest asset. Our focus is on fostering an enriching journey that empowers you to explore diverse career opportunities while nurturing your personal growth. We are committed to creating an environment where continuous learning and development are prioritized, enabling you to thrive both professionally and personally. Here, you will find ample opportunities to connect and collaborate with talented colleagues from around the world, sharing insights and driving innovation together. Join us at Santander, where you are supported by a culture of engagement and a commitment to your success.

An exciting journey awaits, if you are interested in exploring the possibilities We Want to Talk to You!

The Difference You Make: The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams.

• Gathers information, maintains/updates more complex spreadsheets/databases.
• Creates filing systems and monitors efficiency, copies/collates complex materials.
• Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings.
• Circulates presentation materials and other documents for meeting attendees as appropriate.
• Takes and relays messages and appropriately escalates calls to the appropriate personnel.
• Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments.
• Drafts emails and other documentation as instructed for review by management.
• Prepares purchase orders as required and obtains the appropriate approvals. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor's Degree or equivalent work experience: Business Administration or equivalent field. - Required. 3+ Years Administrative support experience. - Required.
• Excellent interpersonal, written and communication skills.
• Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Polished executive assistant with professional maturity and previous corporate environment experience.
• Ability to effectively interact with senior level management both internally and with external clients.
• Ability to manage top level managers supported with tact, diplomacy and assertiveness.
• Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills.
• Ability to multi-task, react and think quickly.
• Self-starter with strong sense of ownership and involvement.
• Ability to seek clarification or assistance when needed.
• Desire to work as a true partner with the Executive and anticipate needs.
• Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint).
• Demonstrated calendar management and scheduling.
• Attention to detail and problem solving skills.
• Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work.
• Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget.
• Exceptional customer service skills.
• High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change.
• Ability to apply independent judgment when resolving routine enquiries.
• Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality.
• Requires professional demeanor at all times and must be flexible in a fast changing environment. Certifications: No Certifications listed for this job. It Would Be Nice For You To Have: Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education.
  
  

Risk Culture

We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management.

EEO Statement

At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law.

Working Conditions

Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required.

Employer Rights

This job description does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason.

What To Do Next

Review the internal eligibility guidelines here. If this sounds like a role you are interested in, then please apply.

We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at [e-mail] to discuss your needs.

Benefits

Santander Benefits - 2025 Santander OnGoing/NH eGuide (foleon.com)

Primary Location: New York, NY, Madison Ave Corp

Other Locations: New York-New York

Organization: Banco Santander S.A.

The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location.

Salary: $58,125 - $105,000/year

AN EQUAL OPPORTUNITY EMPLOYER M/F/Vet/Disabled/SO

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Banking

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