Executive Assistant

Nbcuniversal Media, LLC; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

Hybrid schedule with four days in-office; benefits include health, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and employee discounts.

Qualifications

• 1+ years of experience supporting Senior-Level Executives.
• Proficient with MS Office - Outlook/Word/Excel/PowerPoint

Responsibilities

• Prioritize communications including meetings, calls, and emails.
• Assist in preparing memos, presentations, research, and meeting agendas.
• Assist in gathering information for regular reports.
• Manage executive calendars.
• Coordinate meetings, events, travel, and reimbursements.
• Maintain contacts lists and files.
• Handle confidential information with discretion.
• Provide backup support to other EAs.
• Create and manage tracking documents for internal updates.
• Attend to punctual attendance.

Skills

Exceptional communications skills

Multi-tasking

Organizational skills

Confidentiality

Problem-solving

Interpersonal skills

Experience supporting senior-level ex​

Tools

MS Office

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

• Prioritize communications that may include meetings, phone conversations and emails; determine through independent judgment those which require immediate attention.
• Assists in preparing all required memos, presentations, research, meeting agendas, notes, etc. as needed.
• Assist in gathering and coordinating information for regular reporting needs.
• Overall management of executive calendars.
• Coordination and scheduling of meetings and events, meeting recaps, and room bookings.
• Coordination of travel arrangements; process and track expense & travel reimbursements.
• Maintain and updating contacts lists.
• Handle sensitive and confidential information with discretion.
• Maintain up-to-date and accurate files.
• Provide backup support to other EAs as needed.
• Assist with additional special projects and other duties as required.
• Create and manage tracking documents for internal distribution and communication updates.
• Punctual, regular, and consistent attendance.

Qualifications

Basic Requirements

• 1+ years prior relevant experience, supporting Senior-Level Executives.
• Proficient with MS Office - Outlook/Word/Excel/PowerPoint

Desired Characteristics

• Exceptional communications skills (verbal and written) and strong interpersonal skills with all levels of our organization.
• Ability to successfully multi-task and meet deadlines.
• Excellent at problem-solving, taking initiative, and being very resourceful.
• Outstanding organizational skills - ability to manage multiple projects simultaneously.
• Ability to maintain confidentiality.
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment.

Hybrid

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range

$60,000 - $80,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].