Executive Assistant

New York City Office of Technology & Innovation; New York (NY); On-site; USD 60,000 - 100,000; Full time

Job summary

The New York City Office of Technology & Innovation is seeking an Executive Assistant to support the Deputy Mayor for Communications. This role involves managing schedules, producing materials, and ensuring operational efficiency in a dynamic environment. Ideal candidates will possess strong administrative and communication skills, along with a bachelor's degree and relevant experience. The position offers a unique opportunity to contribute to the city's initiatives while working within a diverse and inclusive workplace.

Qualifications

• A baccalaureate degree from an accredited college and two years of experience related to the duties described.
• Knowledge of city government operations preferred.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Maintain and manage team calendar including scheduling and confirming appointments.
• Assist in the production of support materials for meetings.
• Oversee expenditure of petty cash funds and ensure expenses are recorded properly.

Skills

Strong administrative skills

Excellent written communication

Oral communication skills

Interpersonal skills

Strong work ethic

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Join to apply for the Executive Assistant role at New York City Office of Technology & Innovation

Join to apply for the Executive Assistant role at New York City Office of Technology & Innovation

About the Office:

The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams' administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City's economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities visit our careers page.

The Team:

The Office of the Deputy Mayor for Communications, overseen by Deputy Mayor Fabien Levy, coordinates communications for the whole of city government, breaking down siloes between agencies and ensuring that city agencies speak with a unified message to New Yorkers.

About the Role:

This role will support the core components of the Deputy Mayor for Communications' office by managing the team's workflow, ensuring the operational efficiency of the office, supporting the day-to-day operations of the office, providing input on long-term strategic initiatives, and developing communications materials to advance administration priorities.

Responsibilities include but not limited to:

• Maintain and manage team calendar, including scheduling and confirming team appointments, providing daily updated calendar of confirmed events, meetings, press conferences, etc.
• Manage and assist in the production of support materials for meetings and functions, schedule rooms, and assist with any required logistics.
• Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing and monitoring project plans, and keeping track of responsibilities.
• Create, organize, and maintain files, records, and documents.
• Help Identify, recommend, and implement new processes.
• Perform data entry and maintain databases as requested.
• Create and submit travel and other reimbursement requests, including ordering office supplies.
• Prepare written and verbal responses to phone and mail inquiries.
• Oversee expenditure of petty cash funds, ensuring that expenses are recorded properly and audited.
• Oversee the use and maintenance of staff vehicle(s) and prepare monthly mileage report for Payroll.
• Take meeting notes.
• Book travel accommodations, including flights and hotels, and submit travel items for reimbursement afterwards.
• Type, proofread and format documents, including memoranda and briefings.
• Provide administrative support to staff, as required.
• Execute special projects that involve multiple agencies and Mayor's Offices.
• Perform other related duties and tasks as needed.
  
  
  

HOURS/SHIFT

Day

WORK LOCATION

Manhattan, NY

TO APPLY

• Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration
  
  
  

Please go to www.cityjobs/jobs/search and search for Job ID# 716398

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW

APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

OTI participates in E-Verify

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.
  
  
  

Preferred Skills

The successful candidate should possess the following skills: - A bachelor’s degree - Demonstrated understanding of and experience with New York City government operations - Strong knowledge of Microsoft Office Suite - Strong administrative skills - Excellent written, oral, and interpersonal skills - A strong work ethic and the ability to work independently in a fast-paced environment is imperative.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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