Executive Assistant

City of New York; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

The City of New York’s Mayor’s Office seeks an Executive Assistant in Washington, DC to support the Office of Federal Affairs, keeping the Mayor and City agencies informed on pending issues and coordinating with federal partners.

You will schedule meetings, enter data in databases and Excel, review legislation, and facilitate interactions between elected officials’ offices, federal agencies, and the Administration, delivering timely responses.

Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization, and one year of satisfactory clerical experience.
• Alternatively, a baccalaureate degree with two years of experience in community work or related duties.
• Education and/or experience which is equivalent to the above; at least one year of experience as described.

Responsibilities

• The Executive Assistant will keep the Mayor and City agencies informed about pending or important issues affecting the City.
• The office also advocates on behalf of the city and is the DC liaison between the City and other cities on federal issues.
• You will schedule meetings, enter data into databases and Excel sheets, review legislation, and assist staff with meeting preparations.
• You will facilitate interactions between elected officials' offices, federal agencies, and the Administration, including responding to requests promptly.

Skills

Problem-solving

Organizational skills

Multitasking

Interpersonal skills

Written communication

Verbal communication

Education

Bachelor's degree

High school diploma with 2+ years clerical experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Adobe

Outlook

Job description

The Agency You’ll Join

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities, visit our careers page.

The Team You’ll Work With

NOTE: THIS ROLE IS LOCATED IN WASHINGTON, DC.

The Office of Federal Affairs coordinates the City's interaction with the Federal administration and Congress. The office keeps the Mayor and City agencies informed about pending or important issues affecting the City. The office also advocates on behalf of the city and is the DC liaison between the City and other cities seeking to work together on federal issues.

The Problems You’ll Solve

The Executive Assistant will keep the Mayor and City agencies informed about pending or important issues affecting the City. The office also advocates on behalf of the city and is the DC liaison between the City and other cities seeking to work together on federal issues.

About You

• You can schedule meetings on behalf of FLA staff.
• You can enter data into databases and Excel sheets.
• You can review and track legislation.
• You can facilitate interactions between elected officials' offices, federal agencies, and the Administration, including responding to requests from members and staff promptly.
• You can assist FLA staff with meeting preparations.

Minimum Required Qualifications

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization, and one year of satisfactory clerical experience.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• You have strong problem-solving and organizational skills. - You have administrative experience in a busy, high-demand, deadline-oriented environment. - You can multitask. - You have excellent interpersonal, written, and verbal communication skills. - You are proficient in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Teams, Adobe, and Outlook.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $65,000.00 – $75,000.00