Executive Assistant

Rubenstein Public Relations; New York (NY); On-site; USD 75,000 - 120,000; Full time

Job summary

Rubenstein Public Relations is seeking an Executive Assistant to support the President with day-to-day administrative and operational duties in New York. The ideal candidate is highly organized, detail oriented, and has experience supporting C-level executives.

The role requires five days in the office, extensive inbox management, calendar coordination, travel arrangements, and producing presentations and reports for the CEO. Proficiency in Outlook and MS Office is essential.

Qualifications

• Must have experience assisting C level Executives with correspondence and heavy inbox management.
• Previous experience as an executive assistant (at least 2 years).
• Proficient in Outlook and Microsoft Office products.

Responsibilities

• Provide administrative assistance to the CEO, including writing/editing emails, preparing presentations and reports.
• Schedule meetings, appointments, and events; manage calendars.
• Screen calls, respond to emails, and manage correspondence.
• Book flights and accommodations; create itineraries.
• Prepare agendas, presentations, and take notes.

Skills

Inbox management

Executive support

Calendar scheduling

Email drafting

Travel coordination

Tools

Outlook

Microsoft Office

Job description

Rubenstein Public Relations (RPR) is an award-winning communications agency based in New York City. For more than 30 years, we've helped companies, entrepreneurs, executives, nonprofits, and public figures tell their stories to the audiences that matter most.

Our clients span a wide range of industries — including technology, finance, real estate, consumer products, healthcare, entertainment, hospitality, and social impact. Whether we're launching a new company, building awareness for a growing brand, or helping a client navigate a major milestone, everything we do is grounded in smart storytelling and strong media relationships.

At RPR, innovation, collaboration, and new challenges are part of every day.

Our team juggles diverse projects, collaborates across industries, and stays closely tuned in to what's happening across the media landscape. We value curiosity, creativity, accountability, and a willingness to roll up your sleeves and get things done.

This role requires you to be in the office 5 days a week

Must have extensive experience managing supervisors inbox

Salary range from 75K to 120K commensurate on experience

About the Role

RPR is seeking an Executive Assistant who will work directly with our President with day to day administrative and operational duties. The ideal candidate is highly organized, detail oriented, and have great communication skills. Must have experience with C Level partners.

Responsibilities:

• Provide administrative assistance, such as writing and editing emails, preparing presentations and reports and preparing communications on behalf of the CEO
• Scheduling meetings, appointments, and events.
• Screen calls, respond to emails, and manage correspondence.
• Book flights, accommodations, and create itineraries.
• Prepare agendas, presentations, and take notes
• Maintaining files, records, and databases.
• Act as a point of contact between the CEO and internal/external stakeholders, including executive leaders, customers, and partners.
• Draft, review, and refine correspondence, reports, presentations, and various documents.

Qualifications:

• Must have experience assisting C level Executives with correspondence and heavy inbox management
• Previous experience as an executive assistant (at least 2 years)
• Proficient in Outlook.
• Ability to work in a fast paced, often changing environment.
• High level of attention to detail, with strong commitment to accuracy.
• Excellent time management skills and the ability to multitask.
• Strong written and verbal communication skills.
• Impeccable verbal and written communication skills
• Familiarity with all Microsoft Office products
• Problem-solving and decision-making skills

Equal Opportunity Statement:

At Rubenstein PR we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Rubenstein PR is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Rubenstein PR will provide accommodations to individuals with disabilities or a special need.