Executive Assistant

Farsight AI; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Equity at Series A

Comprehensive medical, dental, vision

Unlimited PTO

Job summary

Farsight AI, based in Manhattan, NY, seeks an Executive Assistant to support the CEO, CTO, and COO. This high-visibility role requires ownership, proactive problem solving, and discretion in handling sensitive information. You will contribute to recruiting coordination and office operations as the team grows.

We are in-person four days a week in NYC with Fridays remote. Compensation includes salary in the $75,000–$85,000 range, equity at Series A, and comprehensive benefits.

Qualifications

• 2–4 years of experience as an Executive Assistant or similar role in a startup or high-growth company.
• Exceptional organizational skills with bias toward action and follow-through.
• Calm under pressure with the ability to manage competing priorities.

Responsibilities

• Manage complex calendaring and scheduling for the CEO, CTO, and COO.
• Own travel logistics end to end, including flights and accommodations.
• Draft and manage communications on behalf of the CEO with investors, partners, and customers.

Skills

Executive support

Calendar management

Travel logistics

Communication

Tools

Notion

Linear

Slack

Google Workspace

Job description

Executive Assistant – Farsight AI

Based in New York, NY (4 days a week onsite)

About Us

Farsight is the agentic AI platform for financial services, currently helping investment banks and private equity firms fully automate entire, highly nuanced workflows. Today, institutions will spend 80% of their time gathering information for and creating first drafts of materials by hand before iterating on and refining their decks, models, and pitches.

Farsight not only gives them that time back to focus on what is important, but we also bring new insights and knowledge to their materials that they wouldn’t be able to uncover without the help of our financial-focused AI.

The Role

This is a high-impact, high-visibility role supporting Farsight's CEO, CTO, and COO directly. You will be the operational backbone that keeps the founding team focused, organized, and moving fast.

This is not a passive scheduling role. The right person for this position takes ownership, anticipates needs before they arise, and takes genuine pride in making the people around them maximally effective. You will be trusted with sensitive information, high-stakes communications, and the day-to-day operational rhythm of a fast-moving Series A startup!

As Farsight grows, your scope will grow with it. In addition to core executive support, you will contribute to recruiting coordination, and office management as the team scales.

We are based in Manhattan, New York City and are in-person 4 days a week (Fridays remote).

What You'll Do

Executive Support

• Manage complex calendaring, scheduling, and meeting coordination for the CEO, CTO, and COO across multiple priorities


• Own travel logistics end to end, including flights, accommodations, ground transportation, and itineraries


• Draft, proofread, and manage communications on behalf of the CEO including emails, follow-ups, and correspondence with investors, partners, and customers


• Prepare briefing materials, agendas, and supporting documents for internal and external meetings


• Track open items, follow-ups, and action items across leadership to ensure nothing falls through the cracks


• Handle sensitive and confidential information with discretion and professionalism

Recruiting Coordination (20-30% of role)

• Coordinate interview scheduling across candidates, hiring managers, and interviewers


• Manage candidate communications and ensure a positive experience throughout the hiring process


• Maintain recruiting trackers and support the recruiting pipeline as Farsight scales its team


• Partner with the recruiting function on logistics, follow-ups, and process improvements

Office and Operations

• Support in overseeing the day-to-day office environment, ensuring the team has what they need to do their best work

What We're Looking For

• 2 to 4 years of experience as an Executive Assistant, ideally supporting a founder, CEO, or C-suite executives at a startup or high-growth company


• Exceptionally organized with a strong bias toward action and follow-through


• Calm under pressure and comfortable managing competing priorities simultaneously


• Excellent written and verbal communication skills, you represent the CEO and company in every interaction


• High level of discretion and professionalism when handling sensitive information


• Proactive by nature, you anticipate needs and solve problems before they surface

Above and Beyond Qualifications

• Experience supporting a founding team or CEO at a Series A / B startup


• Familiarity with tools like Notion, Linear, Slack, and Google Workspace


• Prior exposure to recruiting coordination or people operations

Compensation

• Salary range: $75,000 to $85,000 annually, commensurate with experience.


• Meaningful equity at Series A


• Comprehensive medical, dental and vision insurance


• Unlimited PTO

Farsight AI is an equal opportunity employer.