EXECUTIVE ASSISTANT

Four Hundred LLC; New York (NY); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Company-paid medical and dental benefits

Company-matched 401(k)

Paid time off

$75 monthly stipend for phone bill

Job summary

Four Hundred LLC in New York seeks a highly motivated Executive Assistant to support the Chairman and Founder. This role requires at least three years of experience in an administrative position, excellent communication, and organizational skills. Responsibilities include managing schedules, coordinating travel arrangements, and handling confidential information. The salary range is $70,000 - $75,000, with company-paid benefits after 90 days and an annual bonus after the first year.

Qualifications

• At least three years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proven ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support, including managing schedules, emails, and communication.
• Coordinate and manage complex travel arrangements.
• Prepare and edit correspondence and presentations.
• Conduct research, compile data, and prepare reports for review.

Skills

Organizational skills

Communication skills

Discretion

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Four Hundred is a private, membership-based community of innovators, visionaries, and industry leaders. Since our founding in 2007, we have earned a reputation as one of the most respected names in luxury travel and hospitality, known for our meticulous attention to detail and results-driven approach. With a carefully cultivated network spanning over 140 countries and across diverse industries, we seamlessly blend global reach with a national presence and local expertise. Whether it’s navigating complex challenges or creating extraordinary experiences, our commitment to excellence ensures we deliver unparalleled value to our members.

ABOUT THE POSITION

We are looking for highly motivated candidates with three or more years of experience in an administrative role to apply to join Four Hundred as an Executive Assistant to the Chairman and Founder. The Executive Assistant will provide comprehensive support to the Chairman and Founder, and will require proactive problem-solving, exceptional communication skills, and the ability to handle confidential information with discretion. This employee will report to the Chairman and Founder.

Note: Applicants must be authorized to work in the U.S.

Provide high-level administrative support, including managing schedules, emails, and communication

Coordinate and manage complex travel arrangements, including flights, accommodations, transportation, dining reservations, and itineraries

Prepare and edit correspondence, communications, presentations, and other documents

Conduct research, compile data, and prepare reports for review and presentation

Serve as a point of contact between executives, directors, managers, and members

Handle confidential information with a high degree of discretion and professionalism

Assist with personal tasks and errands as needed

Perform other duties as assigned to support the Chairman and Founder

QUALIFICATIONS

At least three years of experience as an Executive Assistant or in a similar administrative role

Strong organizational and time management skills with the ability to prioritize tasks effectively

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

Proven ability to handle confidential information with discretion

Strong interpersonal skills and the ability to build relationships with stakeholders

Ability to work independently and as part of a team

Experience managing travel arrangements, dining reservations, and itineraries

Ability to adapt to changing priorities and work in a fast-paced environment

SALARY RANGE + BENEFITS

Salary Range: $70,000 - $75,000

After 90 days of employment, employees are eligible for:

Company-paid medical and dental benefits

Company-matched 401(k) - Four Hundred matches 100% of the first 1% of elective contributions and 50% of the next 5%.

Paid time off (per year):

10 bank holidays

$75 per month stipend towards phone bill coverage

After first year of employment, employees are eligible for:

Annual incentive bonus, 3% of annual base salary

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At Four Hundred, we are committed to fostering an inclusive, respectful, and equitable work environment. We make all employment decisions without regard to race, color, religion, sex, gender identity, age, disability, marital status, national origin, or any other protected class under applicable law. Discrimination and harassment of any kind will not be tolerated.

We believe that diversity in backgrounds, identities, and perspectives makes our organization stronger and more effective. This policy applies to all employees, interns, applicants, and contractors.

Note: Applicants must be authorized to work in the U.S.