EXECUTIVE ASSISTANT

Lensa; New York (NY); On-site; USD 67,000 - 85,000; Full time

Job summary

A leading company is seeking an experienced Executive Assistant to support senior government executives in Washington, DC. The role involves managing administrative operations, ensuring compliance, and providing critical support to leadership. Opportunities for professional growth and skill development are available.

Qualifications

• 4+ years of experience supporting SES or executive personnel.
• Active Secret Security Clearance or ability to obtain one.

Responsibilities

• Manage daily administrative operations and support executive schedules.
• Draft, edit, and format official Navy and DoD documents.

Skills

Microsoft Office Suite

Administrative Coordination

Workflow Management

Education

Associate’s Degree

Bachelor’s Degree

Tools

Defense Travel System (DTS)

Navy Correspondence Manual

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, JCTM, is seeking professionals in Washington, DC. Apply via Lensa today!

The Challenge

High-level decision-makers require seamless administrative support to drive mission success. At JCTM, we are looking for experienced Executive Assistants to support Strategic Systems Program (SSP) operations. Your expertise in administrative coordination, correspondence, and workflow management will be essential to ensuring SSP’s leadership remains mission-focused.

Build Your Career

JCTM prioritizes professional integrity, knowledge, and commitment. As a member of our team, you will work in a high-impact role supporting senior government executives. We provide opportunities for professional growth, mentorship, and meaningful contributions to national security.

Challenging Projects

As an Executive Assistant on our team, you will manage daily administrative operations and support executive schedules, travel coordination, and meeting logistics. You will ensure proper records management and document preparation. Additionally, you will act as a liaison between executive leadership and internal/external stakeholders. You will also provide critical security and operational support in compliance with government policies.

Key Responsibilities

• Administrative Support & Records Management:
• Maintain compliance with Defense Travel System (DTS), Records Management, Navy Correspondence Manual (SECNAV M-5216.5 CH-1), and SSP Mail and Records Tracking System (SMARTS).
• Manage documentation, filing systems, and recordkeeping per Navy directives.
• Process and track correspondence, reports, and official forms.
• Meeting & Event Coordination:
• Schedule high-level meetings, briefings, and video teleconferences (VTC).
• Prepare agendas, meeting minutes, and follow-up action items.
• Organize large-scale events, ensuring seamless execution.
• Calendar & Appointment Management:
• Oversee executive schedules, prioritize engagements, and handle conflicts.
• Manage rescheduling and track important deadlines.
• Task & Workflow Management:
• Monitor and track priority assignments to ensure deliverables are met.
• Maintain workflow efficiency in support of executive functions.
• Communication & Correspondence:
• Draft, edit, and format official Navy and DoD documents.
• Prepare briefings, reports, and executive correspondence.
• Respond to internal and external inquiries on behalf of executive leadership.
• Security & Compliance:
• Process visit requests and escort non-cleared personnel (if holding a Final Secret Clearance).
• Ensure adherence to SSP Security Manual (SSPINST 5510.16 series) and cybersecurity protocols.
  
  

State-of-the-Art Technology

You will work with Microsoft Office Suite, Defense Travel System (DTS), Navy correspondence tracking tools (SMARTS, SEAS), and secure DoD communication systems to streamline administrative operations.

New Skills

This role offers exposure to federal executive-level operations, security compliance, and process improvement methodologies to enhance your professional expertise.

Room to Grow

Opportunities exist to transition into senior administrative and operational leadership roles. JCTM fosters an environment for skill development and career advancement.

Multiple Locations

SSP Headquarters (SPHQ) - Washington Navy Yard D.C., SPP - Naval Ordnance Test Unit (NOTU), and SPF(C) - PMOSSP Flight Systems Detachment, Cape Canaveral, FL

You Have

• Branch Head Level:
• Associate’s Degree (Bachelor’s preferred).
• 4+ years of experience supporting SES or executive personnel.
• SES Level:
• Associate’s Degree (Bachelor’s preferred).
• 6+ years of experience supporting SES or executive personnel.
• Both Levels Require:
• Active Secret Security Clearance (or ability to obtain one).
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.
  
  

Nice to Haves

• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Experience with ECQ writing, high-level meeting coordination, or federal event planning.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.
  
  

Clearance

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information. A Secret Clearance is required.

Equal Opportunity Employer Statement

JCTM is an Equal Opportunity Employer that values diversity, inclusion, and professional growth. We empower our employees to drive positive change while supporting the safety and security of our nation.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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