Executive Assistant - 156004

Atrium; New York (NY); On-site; USD 90,000 - 100,000; Full time

Job summary

Atrium is looking for an experienced Executive Assistant to join a fast-paced media company in NYC. This role is vital for managing schedules and communications for top executives. Ideal candidates are highly organized professionals with a strong ability to multitask and adapt to a dynamic work environment. A Bachelor's degree and significant experience in similar settings are required, along with proficiency in Microsoft Office and effective communication skills.

Benefits

Atrium Care Package including healthcare plans

Discount programs

Paid time off

Qualifications

• 4+ years of experience in an Executive Assistant role.
• Ability to handle confidential information with discretion.
• Professional demeanor and strong work ethic.

Responsibilities

• Manage complex calendars and coordinate appointments.
• Handle high-volume correspondence and prepare documents.
• Coordinate travel arrangements and assist with event planning.

Skills

Organizational skills

Multitasking

Communication

Discretion

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office Suite

Google Workspace

Slack

Zoom

Job description

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About Atrium

About Atrium

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview

Our client, a fast-paced and innovative media company based in NYC, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. The Executive Assistant will play a critical role in managing schedules, communications, and day-to-day operations for top executives. This is a dynamic environment, ideal for a professional Executive Assistant who thrives under pressure and enjoys working in a creative industry.

Salary/Hourly Rate

$90k - $100k Annually

Position Overview

The Executive Assistant will be responsible for ensuring the smooth functioning of executive operations, handling sensitive information with discretion, and acting as a key liaison between leadership and internal/external stakeholders. The Executive Assistant must be highly organized, polished, and capable of anticipating the needs of busy executives in a fast-moving media environment.

Responsibilities Of The Executive Assistant

• Manage complex calendars, schedule meetings, and coordinate appointments for executives.
• Handle high-volume email and phone correspondence with professionalism and discretion.
• Prepare documents, presentations, reports, and meeting materials.
• Coordinate domestic and international travel arrangements, including itineraries and accommodations.
• Serve as a point of contact between executives and internal departments or external partners.
• Support expense reporting, invoice processing, and budget tracking as needed.
• Maintain confidentiality and exercise sound judgment at all times.
• Assist with event coordination, offsites, and internal planning initiatives.
• Perform administrative tasks and special projects as assigned by executives.
  
  

Required Experience/Skills for the Executive Assistant:

• 4+ years of experience in an Executive Assistant role, preferably in media, entertainment, or a similarly fast-paced industry.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with tools like Google Workspace, Slack, or Zoom.
• Proven ability to handle confidential information with discretion.
• Professional demeanor, strong work ethic, and adaptability.
  
  

Education Requirements:

• Bachelor's degree is required.
  
  

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
  
  

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 156004

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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