Executive Assistant

Aon; New York (NY); On-site; USD 80,000 - 120,000; Full time

Job summary

Aon in New York is seeking an experienced Executive Assistant to provide high-level support to senior and executive leaders. You will manage schedules, communications, meetings, travel, records, and day-to-day office coordination.

This in-office role requires sound judgment, discretion, confidentiality, attention to detail, and the ability to reassess priorities in a fast-moving environment. You will be a trusted point of contact for senior leaders, Board members, investors, colleagues, clients,

Qualifications

• 7+ years supporting C-suite or senior executives.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Manage complex executive calendars and communications.
• Coordinate meetings and travel logistics.
• Oversee travel expenses and vendor interactions.
• Support office operations in New York.
• Build trusted relationships with senior leaders and stakeholders.

Skills

Executive support

Calendar management

Organizational skills

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

Aon is looking for an Executive Assistant in New York!

Aon is seeking an experienced Executive Assistant to provide high-level support to senior and executive leaders. This role is central to the effectiveness of team leadership and helps the broader team stay focused on business priorities.

You will manage complex schedules, communications, meetings, travel, records, and day-to-day office coordination. Success in this role requires sound judgment, discretion, confidentiality, attention to detail, and the ability to reassess priorities in a fast-moving environment. You will also serve as a trusted point of contact for senior leaders, Board members, investors, colleagues, clients, and external partners!

This position is based in New York, New York, and follows an in-office work arrangement.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.

How this opportunity is different

This role extends beyond traditional scheduling and travel coordination. You will collaborate closely with the executive and colleagues across functions and geographies. Your goal is to improve information flow, protect time for priority work, and support effective decisions.

You will gain exposure to enterprise-level priorities, leadership meetings, town halls, and cross-functional initiatives. You will also have opportunities to strengthen processes, establish practical administrative standards, and improve how team leadership operates.

What the day will look like

• Manage Executive Priorities:Advanced calendar management, handling competing requests, coordinating executive communications, records management, office administration skills, and ensure the leader's time is aligned to key business priorities.
• Coordinate Meetings & Communications:Plan and facilitate meetings from scheduling through follow-up, including agendas, materials, technology readiness, action item tracking, Leadership events, Board meetings, communication with senior stakeholders, and virtual conferencing logistics.
• Oversee Travel & Expenses:Arrange domestic and international travel, manage itineraries, process travel and expense submissions, and ensure a seamless executive experience.
• Drive Partnership & Process Improvement:Partner closely with the Chief of Staff and key stakeholders to support special projects, improve workflows, solve problems proactively, and enhance team leadership effectiveness.
• Support New York Office operations. Coordinate workspace readiness, supplies, visitors, facilities requests, and shared administrative resources. Help ensure computers, printers, conferencing tools, and other office equipment are available and functioning, partnering with the appropriate support teams when issues arise. Coordinate with approved travel, meeting, catering, facilities, and office-service vendors and address service needs promptly.

Skills and Experience That Will Lead to Success

• 7+ years supporting C-suite or senior executives within a large, complex organization.
• Strong organizational skills with the ability to manage multiple priorities, anticipate needs, and deliver high-quality work with accuracy and attention to detail.
• Excellent written and verbal communication skills and judgment with experience interacting with senior leaders, Board members, external partners, and clients.
• Collaborative mindset with the ability to build trusted relationships and influence without direct authority.

Technical Experience

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and proofreading/editing business correspondence and presentations.
• Experience with vendor billing, invoice processing, expense management, and financial tracking.

Education:

Bachelor's degree or equivalent industry experience

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Pay transparency

The salary range for this position, intended for U.S. applicants, is $80,000 to $120,000 annually. The actual salary will vary based on the applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. Compensation may also be adjusted based on the applicant's geographic location.

The salary range reflected is based on a primary work location of New York, New York.

This position is eligible to participate in one of Aon's annual incentive plans and may receive an annual discretionary bonus in addition to base salary. The amount of any bonus varies and is subject to the terms and conditions of the applicable incentive plan.

A summary of all the benefits offered for this position:

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.