Executive Assistant

Mission Staffing; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading alternative investment firm in Midtown, NY is seeking an Executive Assistant Floater. This role involves supporting diverse administrative functions, including calendar management, meeting coordination, and various ad-hoc tasks. The ideal candidate should have significant experience in Financial Services and strong organizational skills.

Qualifications

• 5 years of experience in Financial Services.
• Ability to manage multiple schedules.
• Strong organization and communication skills.

Responsibilities

• Managing various calendars and scheduling meetings.
• Coordinating travel arrangements and meeting materials.
• Assisting on various ad-hoc administrative tasks.

Skills

Organization

Communication

Time Management

Tools

Microsoft Outlook

Excel

Job description

Our client, an alternative investment firm located in Midtown, NY, is looking to add an Executive Assistant Floater to support the firm! Responsibilities of this position include managing various calendars, arranging internal and client meetings, managing incoming phone calls, and assisting on various ad-hoc administrative needs. The ideal candidate will come with at least 5 years of experience supporting professionals within Financial Services, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities Include:

• Booking client and internal meetings, organizing meeting materials, taking notes
• Coordinating and managing travel arrangements including schedules and agendas
• Organizing calendars, updating file databases, and assisting on any projects as needed

Requirements:

• At least 5 years of experience from a large Financial services firm
• Ability to manage and update multiple schedules
• Strong capabilities in Microsoft Outlook and Excel