Executive Assistant

Nbcuniversal; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Executive Assistant to support two Senior Vice Presidents, Workplace Operations, with day-to-day administrative and operational duties. The role requires exemplary planning, time management, and the ability to manage multiple priorities at once.

Key duties include calendar management, travel bookings, expense processing, event planning, and coordinating with IT, facilities, and staff. Requires on-site NYC work authorization and willingness to travel.

Qualifications

• 3-5+ years supporting senior Executives.
• Excellent written and verbal communications.
• Discretion with confidential information.

Responsibilities

• Provide administrative support: calendar management, book travel and process expenses, execute department projects.
• Manage and track calendars, anticipating needs and keeping the executive's schedule running smoothly.
• Plan and execute events such as client dinners, departmental lunches, and on-/off-site events with end-to-end support.
• Organize internal and external meetings.
• Schedule appointments and maintain calendar.
• Manage invoicing and vendor agreements.
• Develop and maintain relationships with stakeholder teams, IT and facilities.
• Draft emails, memos, and prepare communications on the executive's behalf.
• Welcoming visitors and directing them to the appropriate team members.

Tools

MS Office

Job description

• Business Segment: Operations & Technology
• Compensation: USD 70,000 - USD 85,000 - yearly

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

NBCUniversal seeking an Executive Assistant who willbe responsible forsupporting twoSeniorVice PresidentsSVP,Workplace Operationswith day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities attime) with day-to-day administrative functions and operational duties and will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time.

Basic Duties:

Provide administrative support: calendar management, book travel and process expenses, execute various department projects

Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive's schedule running smoothly

Help to planand execute events such as: client dinners, departmental lunches, and grouponsite andoffsitewith end-to-end support pre and during events.

Organize internal and external meetings

Schedule appointments and maintain calendar

Manage & oversee relevant invoicing, vendor agreements,etc

Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf

Welcoming visitors and identifying the purpose of their visit before directing them to the appropriateteam members

Qualifications

• 3-5+ years prior relevant experience, supporting senior Executives

Exceptional communications skills (verbal and written) and strong interpersonal and communication skills

Proficient with MS Office - Outlook/Word/Excel/PowerPoint

Ability to successfully multi-task and meet deadlines

Excellent at problem-solving, taking initiative, and being very resourceful

Excellent writing and organizational skills with attention to detail

Ability to exercise a high level of discretion in handling confidential and sensitive information

Keen understanding of how to consistently "move the ball forward" in varied circumstances

Willingness to travel and work overtime, and on weekends with short notice

Must be willing to work in New York City office

Must have unrestricted work authorization to work in the United States

Must be 18 years or older

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $70,000 - $85,000

Required On-Site:This position is required to be performed full-time from an NBCUniversal-designated worksite.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].