Executive Assistant

Bairdstrategas; New York (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

Bairdstrategas is seeking an experienced Executive Assistant to support senior leadership in Midtown Manhattan. The role involves managing complex calendars, coordinating domestic and international travel, and handling high-visibility events for a five-person executive team including the Chairman & CEO, President, and COO.

The position requires discretion and proactive collaboration in a fast-paced financial services environment.

Qualifications

• 5–8 years of administrative or executive support experience in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office and calendar management.

Responsibilities

• Manage complex executive calendars and align internal/external commitments.
• Coordinate domestic and international travel end-to-end; itineraries, accommodations, transport.
• Oversee logistics for client events, meetings, offsites, and engagements.
• Support media appearances (CNBC, Fox, Bloomberg) for on-site and virtual segments.
• Screen communications; prioritize requests and safeguard executive time.
• Prepare meeting materials and agendas; ensure pre-reads are complete.

Skills

Discretion

Communication skills

Organizational skills

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Salesforce CRM

Job description

## Executive AssistantApplyremote type: On-Sitelocations: NY-New Yorktime type: Full timeposted on: Posted 10 Days Agojob requisition id: R2026628**About the Role** Join a collaborative two-person executive support team partnering with senior leadership at a high-profile, Midtown New York City-based financial services firm. In this role, you will provide comprehensive administrative and operational support to a five-person executive team—Chairman & CEO, President, Chief Operating Officer—and key senior research partners, including the Chief Economist and Chief Markets Strategist. This position requires a highly organized, proactive, and experienced Executive Assistant who can operate as a trusted partner, maintain discretion, and ensure seamless day-to-day operations across a fast-paced, high-visibility environment.**The Impact You'll Make*** Manage complex executive calendars, ensuring accuracy and alignment across internal and external commitments* Coordinate domestic and international travel end-to-end, including itineraries, accommodations, ground transportation, materials, and last-minute changes* Oversee logistics for client events, executive meetings, offsites, dinners, and corporate engagements* Support coordination of media appearances (e.g., CNBC, Fox, Bloomberg) for both on-site and virtual segments* Act as a gatekeeper for senior leadership—prioritizing requests, managing access, and safeguarding executive time* Handle high-volume communications, including screening and routing calls and responding with professionalism and informed judgment* Exercise discretion in managing routine matters independently to maximize executive efficiency* Prepare meeting materials, draft agendas, and ensure all pre-read and documentation are complete and accurate* Coordinate meeting logistics including conference rooms, technology setup, and catering arrangements* Review documents and forms for accuracy, completeness, and formatting* Update, compile, and distribute reports to internal and external stakeholders* Maintain confidential records and files related to corporate and executive operations* Provide general office support, including vendor coordination, office supplies, and invoice approvals* Offer flexibility to support occasional evening or weekend needs, including personal or administrative tasks**What You'll Bring to Baird*** Associate’s degree required; Bachelor’s degree preferred* 5–8 years of administrative or executive support experience, preferably in financial services or a fast-paced corporate environment* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)* Experience working with Salesforce CRM or similar systems* Exceptional organizational skills with strong attention to detail and ability to prioritize effectively* Strong communication skills, both written and verbal, with a professional and polished demeanor* Demonstrated ability to handle confidential information with discretion and sound judgment* Proven ability to manage multiple priorities in a high-pressure environment* Proactive mindset with strong problem-solving skills and a commitment to excellence**Compensation and Benefits*** $100,000 - $140,000 annual base salary* Bonus potential* Compensation and bonus are commensurate with experience, performance, and/or firm profitability* Check out our Total Rewards at Baird, which is a summary of our benefits and compensation