Executive Assistant

BOOZ ALLEN HAMILTON INTERNATIONAL (U.K.) LTD; New York (NY); Hybrid; USD 52,000 - 108,000; Part time

Job summary

A leading company seeks an Executive Assistant to support executives by managing administrative tasks, coordinating schedules, and ensuring effective operation within the organization. The role requires proficiency in Microsoft Office, excellent communication skills, and a proactive approach to support business objectives in a hybrid work environment.

Benefits

Health benefits

Paid leave

Professional development

Tuition assistance

Work-life programs

Qualifications

• 5+ years of executive-level administrative support experience.
• Experience in managing an executive's calendar and travel arrangements.
• Ability to proofread and interact with senior executives professionally.

Responsibilities

• Coordinate executive's schedule and perform administrative duties.
• Manage compliance processes, budgets, and onboarding activities.
• Prepare meeting materials and maintain continuity in the executive's absence.

Skills

Attention to detail

Communication

Multitasking

Proactive

Education

High School diploma or GED

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Job description

Key Role

Coordinate and perform a variety of complex and routine administrative and secretarial duties with minimal supervision in compliance with written and verbal guidance and policies. Perform a full range of administrative services, including organizing a travel schedule and heavy calendar organization and management such as scheduling meetings, including understanding whether appointments should be scheduled with other team members, deconflicting competing appointments, and completing expense reports. Communicate with and assist the executive with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials, and maintaining continuity of the office and team in the executive's absence. Oversee, and in some cases, manage processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities. Pay strict attention to detail when composing and proofing materials, establishing priorities, and meeting deadlines. Review and provide input on the team’s correspondence and documentation, prepare expense reports in compliance with policy, provide guidance to the executive, apply detailed knowledge of the company’s operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines.

Remote Work

Hybrid

Job Number

R0216458

Location:

New York,NY,US

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Additional Locations:

• Washington, District of Columbia, USA
  
  

Executive Assistant

Key Role

Coordinate and perform a variety of complex and routine administrative and secretarial duties with minimal supervision in compliance with written and verbal guidance and policies. Perform a full range of administrative services, including organizing a travel schedule and heavy calendar organization and management such as scheduling meetings, including understanding whether appointments should be scheduled with other team members, deconflicting competing appointments, and completing expense reports. Communicate with and assist the executive with managing and prioritizing the daily workload and adjusting for revised priorities, including preparing meeting materials, and maintaining continuity of the office and team in the executive's absence. Oversee, and in some cases, manage processes tied to compliance, annual summaries, budgets, onboarding staff, and other administrative activities. Pay strict attention to detail when composing and proofing materials, establishing priorities, and meeting deadlines. Review and provide input on the team’s correspondence and documentation, prepare expense reports in compliance with policy, provide guidance to the executive, apply detailed knowledge of the company’s operations, organizational procedures, and personnel, and serve as a point of contact with the other administrative and leadership teams. Leverage network and resources to accomplish objectives effectively, participate in or lead team initiatives, as needed, and take initiative to improve operations and office best practices within established guidelines.

Basic Qualifications

• 5+ years of experience providing executive-level administrative support in a large, corporate environment
• Experience managing an executive's calendar while simultaneously supporting the team, making domestic and international travel arrangements, and managing expense reports
• Experience using Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook
• Ability to provide seamless support, be self-motivated, work independently, collaborate as part of a team to achieve business goals, and multitask independently in a fast-paced environment
• Ability to proofread for grammar and punctuation with a high level of accuracy
• Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating business and administrative needs
• HS diploma or GED
  
  

Additional Qualifications

• Experience providing senior executive-level support
• Experience with SharePoint site management
• Possession of excellent verbal and written communication skills
• Bachelor’s degree
  
  

Compensation

At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen’s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.

Salary at Booz Allen is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $52,900.00 to $108,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen’s total compensation package for employees. This posting will close within 90 days from the Posting Date.

Identity Statement

As part of the application process, you are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.

Work Model

Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.

• If this position is listed as remote or hybrid, you’ll periodically work from a Booz Allen or client site facility.
• If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.
  
  

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Business Consulting and Services

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