Executive Assistant

Glocap Search; New York (NY); On-site; USD 90,000 - 115,000; Full time

Job summary

Investment Management Firm in Midtown Manhattan seeks a highly organized Temp to Perm/Perm Executive Assistant to support the Founder/CIO and the office. This role requires handling calendars, travel, meetings and day-to-day priorities in a fast-paced environment.

The ideal candidate has 2+ years of administrative experience, a Bachelor's degree, and strong communication skills. Onsite hours are 8:30am–5:30pm with some flexibility for early mornings or evenings as needed.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative or executive support experience.
• Highly organized, detail-oriented with strong follow-through.
• Proficient in Microsoft Office and comfortable learning new systems.

Responsibilities

• Provide primary administrative support to the Founder/CIO, including calendar and inbox management, travel, meetings and day-to-day priorities.
• Proactively manage the Founder/CIO's schedule, follow-ups and administrative needs.
• Support fundraising and investor meeting scheduling and logistics for the Head of Partner Relations.
• Coordinate investor and external meetings, including conference rooms, catering and materials.
• Greet investors and visitors and ensure a polished in-office experience.
• Assist with expenses, recordkeeping and incoming calls.
• Handle ad hoc projects and requests across the firm with a 'no task too small' mindset.
• Be thoughtful and cost-conscious with travel, vendors, purchases and other firm expenses.
• Help build simple, efficient processes as the firm grows.
• Handle sensitive business and personal information with discretion.

Skills

Highly organized

Proactive

Strong communication

Detail oriented

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client, a boutique investment management firm, is seeking a highly organized and proactive Temp to Perm/Perm Executive Assistant to provide comprehensive support to the Founder/CIO and the office. This is an excellent opportunity for a motivated professional who thrives in a fast-paced environment and enjoys wearing multiple hats. The idea candidate is resourceful, detail oriented, and eager to contribute wherever needed.

JOB DETAILS

COMPANY: Investment Management Firm

ROLE: Temp to Perm/Perm Executive Assistant

LOCATION: Midtown, Manhattan, relocating to the Grand Central area in late November – fully onsite

HOURS: 8:30am-5:30pm with flexibility to work early mornings and/or evenings as needed

SALARY: $90k-$115k base depending on experience plus benefits and bonus eligible

Responsibilities

• Primary administrative support to the Founder/CIO, including calendar and inbox management, travel, meetings and day-to-day priorities.
• Proactively manage the Founder/CIO's schedule, follow-ups and administrative needs.
• Support the Head of Partner Relations with fundraising and investor meeting scheduling and logistics.
• Coordinate investor and external meetings, including conference rooms, catering and materials.
• Greet investors and other visitors and ensure a polished in-office experience.
• Support the firm's office move and ongoing office management, including vendors, supplies and deliveries.
• Provide additional administrative support across the firm as needed.
• Assist with expenses, recordkeeping and incoming calls.
• Handle ad hoc projects and requests across the firm with a "no task too small" mindset.
• Be thoughtful and cost-conscious with travel, vendors, purchases and other firm expenses.
• Help build simple, efficient processes as the firm grows.
• Handle sensitive business and personal information with discretion.

Requirements

• Bachelor's degree required.
• 2+ years of administrative or executive support experience.
• Highly organized, responsive and detail-oriented with strong follow-through.
• Resourceful, proactive and comfortable figuring things out independently.
• Positive, polished and professional with strong communication skills.
• Comfortable wearing many hats in an entrepreneurial environment.
• Cost-conscious with good judgment around the firm's time and resources.
• Collaborative, flexible and willing to jump in wherever needed.
• Curious, eager to learn and interested in growing with the firm.
• Proficient in Microsoft Office and comfortable learning new systems.