EXECUTIVE ASSISTANT

Marsh & McLennan Companies, Inc.; New York (NY); Hybrid; USD 52,000 - 111,000; Full time

Job summary

Join a leading global insurance broker as an Executive Assistant in New York City, providing critical administrative support to senior leaders. The role requires strong organizational skills and a proactive approach to enhance efficiency, managing diverse responsibilities such as travel arrangements, calendar management, and event planning. Embrace a vibrant culture with opportunities for professional development and a commitment to diversity and inclusion.

Benefits

Health and welfare benefits

Tuition assistance

401K savings and retirement programs

Employee assistance programs

Qualifications

• 3+ years of executive assistant experience supporting multiple leaders.
• Advanced proficiency in Microsoft Office, particularly in Excel and PowerPoint.
• Strong team player capable of collaborating in a fast-paced environment.

Responsibilities

• Manage travel arrangements, calendar organization, and expense tracking.
• Anticipate needs and proactively address challenges to ensure smooth operations.
• Organize internal and external meetings, managing logistics.

Skills

Organizational skills

Time management

Team collaboration

Education

Bachelor's degree or professional certifications

Tools

Microsoft Office

Job description

We are seeking a talented individual to support the Sr. Leaders at Marsh. This role will be based in New York City. This is a hybrid role that has a requirement of working at least three days a week in the office.

The Executive Assistant (EA) provides vital administrative support to core leaders, managing travel arrangements, calendar organization, expense tracking, event planning, document preparation, and correspondence while ensuring smooth operations. This proactive problem-solver must possess exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, ultimately enhancing leaders' efficiency and allowing them to focus on strategic initiatives that drive the business forward.

We will count on you to :

• Deliver effective and proactive calendar management by organizing, adjusting, and communicating both short- and long-term schedule requirements.
• Manage travel planning, including booking arrangements and providing comprehensive agendas.
• Anticipate needs and proactively address challenges to ensure seamless operations.
• Process expense reports and vendor invoices in a timely manner.
• Organize internal and external meetings, managing logistics such as conference rooms, invitations, video conferencing, catering, and event space reservations.
• Maintain email distribution lists and team organization charts for leadership to ensure clear communication.
• Collaborate with onshore and offshore administrative assistants to ensure fluid and flawless execution of duties requiring teamwork.
• Liaise with various departments, including HR, Finance, Legal, IT, and Facilities, to facilitate smooth operations.
• Provide support for industry-specific and client events, partnering with internal colleagues and external clients as needed.
• Exercise discretion with internal and client information, ensuring compliance with internal policies and maintaining confidentiality.

What you need to have :

• 3+ years of executive assistant experience supporting multiple leaders, demonstrating excellent organizational and time management skills with a proven track record of meeting deadlines.
• Advanced proficiency in Microsoft Office, particularly in Excel and PowerPoint, with a willingness to learn new software tools.
• Strong team player capable of collaborating with multiple stakeholders and building rapport in a fast-paced environment.
• High level of integrity and initiative, with a sense of urgency and the ability to proactively anticipate needs and provide effective solutions.

What makes you stand out :

• Bachelor's degree or professional certifications
• Extensive experience collaborating within a highly matrixed organization

Why join our team :

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

LI-JG3

Marsh, a business of Marsh McLennan (NYSE : MMC), is the world's top insurance broker and risk advisor. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses : Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex / gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting [e-mail].

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.

The applicable base salary range for this role is $52,000 to $110,700.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

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