Executive Assistant

IMG LIVE; New York (NY); On-site; USD 29,962 - 39,950; Full time

Benefits offered by this job

Health care

Retirement benefits

Paid time off

Job summary

IMG LIVE is looking for an Assistant to support the Executive Vice President, Accounts & Partnerships. The ideal candidate will manage scheduling, assist with travel planning and expense management, and provide general administrative support.

Successful candidates must exhibit excellent organizational skills, proficiency in Microsoft Office, and strong communication abilities. This role offers a competitive hourly rate of $21.75 to $29.00, with benefits including healthcare and paid time off.

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills with the ability to multitask and meet deadlines.
• Strong communication skills, both written and verbal.

Responsibilities

• Manage all scheduling-related matters for the Executive Vice President, Partnerships.
• Support travel planning and execution, including logistics.
• Assist with expense management and reporting.
• Coordinate office logistics for meetings.
• Provide general administrative support including email and phone coverage.

Skills

Microsoft Office Suite proficiency

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Job description

About the Company

160over90 is an award‑winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full‑service, channel‑agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including ABInBev, Amazon, Coca‑Cola, DPWorld, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.

Job Overview

160over90 is seeking an Assistant who will be responsible for providing support to the Executive Vice President, Accounts & Partnerships. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with executive and senior level business leaders and their teams. The candidate will have the ability to effectively manage scheduling of calls, meetings and a high‑volume workload.

Key Roles & Responsibilities

• Own and manage all scheduling‑related matters for the Executive Vice President, Partnerships including calendar coordination, meeting logistics, and prioritization of time‑sensitive requests.
• Support travel planning and execution, including booking, itinerary creation, and any on‑the‑ground logistics.
• Assist with expense management, including timely submission and reconciliation of reports.
• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.
• Assist with client follow‑up, including notetaking during meetings and drafting follow‑up communications for both internal and external calls where necessary.
• Provide general administrative support including email and phone coverage as well as ad‑hoc tasks as needed.
• Contribute to research and preparation of meeting materials when appropriate.
• Foster positive relationships internally and externally, working seamlessly with assistants, departments, and agency partners/clients.

Qualifications

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time‑management skills with the ability to multitask and meet deadlines.
• High attention to detail and a proactive mindset.
• Strong communication skills, both written and verbal.
• Ability to work with all levels of management.
• Ability to handle multiple assignments and deadlines with accuracy.
• Experience with travel coordination and expense systems preferred.
• A collaborative spirit and solutions‑oriented approach.
• Interest in entertainment, brand partnerships, or experiential marketing is a plus.

Compensation

Hiring pay rates are based on a number of factors, including location and may vary depending on job‑related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short‑ and long‑term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

• Hiring Rate Minimum: $21.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)
• Hiring Rate Maximum: $29.00 hourly

EEO Statement

160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.