Executive Assistant

Techno Consult; New York (NY); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

401(k) match

Health insurance

Dental insurance

Vision insurance

Flexible PTO

Transit benefits

Bonus incentives

Professional growth

Profit sharing

Job summary

Techno Consult Engineering, PC is seeking an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to the company's senior leadership at our New York headquarters.

This role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise, while also maintaining smooth office operations and vendor relationships.

Qualifications

• 5+ years supporting senior executives (C-suite/SVP), including complex calendar and travel management.
• Experience with office operations and facilities coordination.
• Highly organized and detail-oriented, able to prioritize in a fast-paced environment.

Responsibilities

• Provide discreet personal scheduling, including health appointments and insurance-related matters.
• Coordinate personal travel arrangements and transportation logistics.
• Track personal to-do items, reminders, and household-related logistics.
• Arrange groceries, medication, and food deliveries as needed.
• Oversee day-to-day office operations and facility management for the New York City office.
• Manage supply inventory across conference rooms, pantry areas, and general team needs.
• Maintain an organized, professional, and efficient office environment.
• Coordinate in-office meals and team events driving efficiency, cost management, and variety.
• Serve as primary point of contact for vendors, landlord, and external service providers.
• Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation.
• Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries.
• Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives.
• Draft light correspondence and manage routine executive communications.
• Provide ongoing support for calendar management, travel coordination, and expense reporting.

Skills

Executive support

Calendar management

Travel coordination

Office operations

Communication

Tools

Microsoft Office

Job description

What You'll Do

Techno is looking for an Executive Assistant to provide comprehensive administrative, logistical, and coordination support to Senior Executive Leadership, including both professional and select personal responsibilities. This individual will also support general office operations in our New York headquarters to ensure seamless daily functionality. The role requires exceptional judgment, calendar strategy expertise, strong communication skills, and the ability to anticipate needs before they arise.

Personal & Logistics Coordination – CEO & SVP

• Provide discreet support for personal scheduling, including health appointments and insurance-related matters
• Coordinate personal travel arrangements and transportation logistics
• Track personal to-do items, reminders, and household-related logistics
• Arrange groceries, medication, and food deliveries as needed

Office Management

• Oversee day-to-day office operations and facility management for the New York City office
• Manage supply inventory across conference rooms, pantry areas, and general team needs
• Maintain an organized, professional, and efficient office environment
• Coordinate in-office meals and team events driving efficiency, cost management, and variety
• Serve as primary point of contact for vendors, landlord, and external service providers

Executive Leadership Support

• Manage complex calendars, strategically prioritizing meetings, initiatives, and time allocation
• Arrange travel logistics, including flights, hotels, ground transportation, and detailed itineraries
• Track key action items, deadlines, and follow-ups to ensure timely execution across initiatives
• Draft light correspondence and manage routine executive communications
• Provide ongoing support for calendar management, travel coordination, and expense reporting

What You'll Bring

• 5+ years supporting senior executives (C-suite/SVP), including complex calendar and travel management
• Experience with office operations and facilities coordination
• Highly organized and detail-oriented, able to prioritize in a fast-paced environment
• Excellent communicator with strong written/verbal skills and Microsoft Office proficiency
• Proactive, flexible, and solutions-driven, comfortable handling business and personal matters

Compensation

The anticipated compensation range for this position is between $30-$38/hr. Final compensation will be determined based on experience, qualifications, education, certifications, skills, and work location.

WHY CHOOSE US?

• Competitive salary
• 401(k)-retirement savings plan with employer match
• Health, dental, life and vision insurance
• Flexible paid time off
• FSA/Transit benefits
• Bonus incentives
• Professional growth
• Potential profit-sharing opportunities

About Techno

Around for 25 years, Techno Consult Engineering, PC (Techno) is a rapidly growing engineering and construction management firm shaping the future of infrastructure across the Northeast and Mid-Atlantic. We deliver impactful water/wastewater, transportation, and public works projects for clients including NYCDDC, NYCDEP, and the Port Authority of NY & NJ. With offices in New York City, Princeton, Massachusetts, Washington, D.C., and Baltimore, we combine technical expertise, a commitment to quality, and strong client partnerships to deliver innovative solutions and build resilient communities.

Techno Consult Engineering, PC is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.