Executive Assistant

Wellington Management Company; New York (NY); Hybrid; USD 60,000 - 110,000; Full time

Job summary

Wellington Management in New York seeks an experienced Executive Assistant to support the Investment Grade Private Credit team. You will manage complex calendars across time zones, coordinate meetings, arrange travel, handle expenses, and build strong internal and external relationships.

The role requires a proactive, detail‑oriented professional with 3–5 years of experience in a global setting and advanced MS Office skills.

Qualifications

• 3–5 years of experience in a complex, global professional environment.
• Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint).
• Strong organizational, multitasking, and communication skills.
• Ability to work across time zones and meet deadlines.
• Hybrid work policy requiring four days in office weekly.

Responsibilities

• Calendar Management: Coordinate complex scheduling across multiple time zones.
• Meeting & Event Coordination: Organize logistics for internal and external meetings, offsites, and events.
• Expense Management: Prepare and submit expense reports accurately and timely.
• Travel Arrangements: Plan domestic and international travel with detailed itineraries.
• Relationship Building: Develop collaborative relationships with internal and external constituencies.
• Team Support: Cross-coverage and backup support for other EAs and leadership teams.
• Project Assistance: Support ad hoc projects for the team and firm leadership.

Skills

Advanced MS Office skills

Excellent organizational skills

Strong communication

Discretion and judgment

Problem-solving

Education

Undergraduate degree

Tools

MS Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

About UsWellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.About the RoleThe Executive Assistant will provide support to the Investment Grade Private Credit team within the firm’s Investment Platform. The ideal candidate is a proactive, motivated professional who wants to contribute to a dynamic area of business growth. Strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, and independent problem-solving, are imperative. This EA will be highly collaborative with a strong work ethic and the capacity to prioritize in a deadline-driven environment.About the team:Investment Grade Private Credit is a rapidly growing area of the investment business that provides customized financing to high-quality borrowers outside of the public bond markets. The team partners across investment, research, and client functions to source and manage private credit investments for clients.RESPONSIBILITIESThe Executive Assistant will manage the overall daily support needs of Privates Investment team members:Calendar Management: Coordinate complex and proactive scheduling across multiple time zones for a global team.Meeting & Event Coordination: Organize logistics for internal and external meetings, offsites, and special events.Expense Management: Prepare and submit accurate expense reports in a timely manner, and review and approve expenses on behalf of the team.Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.Relationship Building: Develop and maintain strong collaborative relationships with multiple internal and external constituenciesTeam Support: Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.Project Assistance: Support ad hoc projects for both the immediate team and broader firm leadership.QUALIFICATIONSMinimum 3 – 5 years of experience in a complex, global professional environment; experience in the investment management industry will be viewed favorablyAdvanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficienciesWillingness to learn, use, and develop internal systems that help the functionOutstanding interpersonal and communication skills, plus high level of reliability, professionalism and discretionStrong service orientation and proactive problem-solving skillsExcellent organizational, multi-tasking, and prioritization abilitiesFastidious detail orientation and overall work qualityAbility to work under deadlines and to accommodate last-minutes changesPositive, can-do attitude; flexibility; sense of humorUndergraduate degree with strong academic credentials preferredThe firm’s current hybrid working policy is minimum 4 days per week in officeNot sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [e-mail] Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is:USD 60,000 - 110,000This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.Base salary is only one component of Wellington’s total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. We believe that this approach ultimately supports our mission to deliver investment excellence to our clients and their beneficiaries over the long term.