Executive Assistant

Drivemode

Mountain View (CA)

On-site

USD 80,000 - 110,000

Full time

14 days+

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Benefits offered by this job

Annual bonus

Full benefits

Job summary

A technology company in Mountain View, CA is seeking a proactive Executive Assistant to support its CEO and COO. The ideal candidate is bilingual in Japanese and English, with over 3 years of experience. Responsibilities include arranging meetings, managing schedules, and maintaining documents in a multicultural environment. Competitive compensation package offered including full benefits.

Qualifications

3+ years of experience as an executive assistant.
Able to work in a multicultural environment.
Proficiency in calendar management tools.

Responsibilities

Provide general administrative support for executives.
Organize and maintain confidential files and documents.
Plan and coordinate meetings and events.

Skills

Bilingual in Japanese and English

Exceptional hospitality

Strong communication skills

Strong organizational skills

Time management skills

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant at Drivemode

Join to apply for the Executive Assistant role at Drivemode.

This range is provided by Drivemode. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $110,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Drivemode

About Drivemode

Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.

Why Drivemode:

Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.

About the Role

We are looking for a very organized, proactive bilingual executive assistant to provide administrative and operational support to our CEO and COO. This role will need to work with a wide variety of people across many departments and seniority levels. Our executives embody an approachable and collaborative leadership style, making it easy to build rapport and communicate openly.

What You Will Do

Provide general administrative support for executives, including schedule management and expense processing
Organize and maintain confidential files and documents
Plan and coordinate meetings, conferences, and company events, including logistics, note-taking, shipping, catering, and guest management
Arrange domestic and international business trips for execs and team members
Manage competing priorities to ensure the Executive leadership's time is allocated efficiently, focusing on high-impact activities
Work with our Workplace Experience team to support general office operations
Manage maintenance of various company-owned and rental vehicles

What We Are Looking For

3+ years of experience as an executive assistant
Bilingual in Japanese and English, including spoken and written
Exceptional hospitality and strong communication skills
Strong organizational and time management skills
Able to work in a multicultural environment, across geographies
Proficiency in Microsoft Office, Google Workspace, and calendar management tools
Proven ability to learn various online services quickly as a user

Nice to Have

Comfortable with driving various vehicles, including EVs
Flexible time shift, such as 11am to 8pm

Total compensation

$92,000 - $124,000 a year

This is the position's total compensation package, including the company's bonus structure. This position also comes with full benefits. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to demonstrated skill set, years and depth of relevant experience, and some role-dependent factors. We welcome direct conversations with each candidate about compensation in all of our initial calls.

EEOC Statement

Drivemode is proud of a very diverse team with employees coming from 5 continents/11 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints, which are all critical in developing a product that has the greatest impact on drivers all over the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.

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