Executive Assistant

vnbcareers; Morristown (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

vnbcareers in Morristown, NJ seeks an experienced Executive Assistant to support senior leadership with calendar management, travel coordination and confidential communications. You will prepare meeting materials, manage correspondence and assist with special projects.

The role requires outstanding organizational and communication skills, discretion, and the ability to juggle multiple priorities in a fast-paced environment.

Qualifications

• Minimum 8 years supporting executives.
• High School Diploma or GED is required or equivalent.

Responsibilities

• Manage correspondence and prepare meeting materials for key meetings.
• Prepare documents, spreadsheets, presentations, agendas and reports in support of organizational objectives.
• Communicate with executives and partners to prep for meetings and events.
• Handle confidential matters with discretion and integrity.
• Prepare expense reports, invoices and monitor budgets for areas supported.
• Perform general office duties and maintain records management.

Skills

Microsoft Office

Communication skills

Organizational skills

Time management

Interpersonal skills

Project management

Confidentiality

Executive support

Meeting coordination

Problem solving

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

Microsoft Office Suite

Job description

Responsibilities include but are not limited to:

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.

Required Skills:

• Ability to work fast and accurately under pressure, always maintaining professional disposition.
• Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively.
• High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
• Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness.
• Strong project management skills.
• Excellent communication skills (both verbal and written).
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Excellent phone and customer service skills.

Required Experience:

• High School Diploma or GED equivalent. A minimum of 8 years supporting Executives.

Preferred Experience:

• Associate's degree in office management or related field.