Executive Assistant

Van Drunen Farms; Momence (IL); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Benefits eligible

Bonus potential

Professional development

Job summary

Van Drunen Farms is seeking an experienced Executive Assistant to provide high-level administrative support to two executive leaders. You will manage complex calendars, coordinate travel, prepare communications and presentations, and liaise with stakeholders to ensure seamless operations.

The role requires 5+ years of relevant experience, a Bachelor’s degree, and exceptional communication and organizational skills.

Qualifications

• Five or more years of related professional experience, with previous experience supporting C-level executives preferred.
• Bachelor’s degree in Business Administration or related field preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all organizational levels.
• Advanced organizational, project management, multitasking, and time management abilities with outstanding attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong judgment, discretion, problem-solving skills, adaptability, and the ability to manage confidential information in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to two Executive Leaders, managing complex calendars, priorities, and schedules to maximize productivity and efficiency.
• Coordinate travel arrangements, prepare itineraries, organize logistics, and ensure executives are fully prepared for meetings and engagements.
• Draft, prepare, and manage executive-level communications, presentations, reports, agendas, correspondence, and other business-critical documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining discretion and professionalism.
• Coordinate meetings, record minutes, track action items, conduct research, manage special projects, and support strategic initiatives from planning through execution.
• Support administrative operations through expense reporting, document management, event planning, receptionist coverage, and executive office coordination.

Skills

Executive support

Calendar management

Communication

Organization

Project coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

SharePoint

OneDrive

Job description

The Van Drunen Family of Companies is growing!

• Expected Pay Range: $29/hr-$34/hr, non-exempt
• Bonus: This role may further qualify for supplemental compensation in the form of bonus and incentive programs, contingent upon achieving pre-established individual and company performance metrics.
• Benefits Eligible: Yes
• Benefits Available: 2026-benefits-summary.pdf

Who We Are

At Van Drunen Farms, we’re not just providing ingredients; we’re providing people with purpose and possibility. As a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions to companies around the globe, we’re striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.

What You’ll Do

• Provide high-level administrative support to two Executive Leaders, managing complex calendars, priorities, and schedules to maximize productivity and efficiency.
• Coordinate travel arrangements, prepare itineraries, organize logistics, and ensure executives are fully prepared for meetings and engagements.
• Draft, prepare, and manage executive-level communications, presentations, reports, agendas, correspondence, and other business-critical documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining discretion and professionalism.
• Coordinate meetings, record minutes, track action items, conduct research, manage special projects, and support strategic initiatives from planning through execution.
• Support administrative operations through expense reporting, document management, event planning, receptionist coverage, and executive office coordination.

What You’ll Bring

• Five or more years of related professional experience, with previous experience supporting C-level executives preferred.
• Bachelor’s degree in Business Administration or a related field preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all organizational levels.
• Advanced organizational, project management, multitasking, and time management abilities with outstanding attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong judgment, discretion, problem-solving skills, adaptability, and the ability to manage confidential information in a fast-paced environment.

What You Can Look Forward To

• A highly visible role supporting executive leadership and contributing to key organizational initiatives.
• Opportunities to collaborate with senior leaders, customers, and stakeholders across the organization.
• Involvement in strategic projects, executive communications, company events, and business operations initiatives.
• A dynamic, fast-paced environment that values initiative, accountability, professionalism, and continuous improvement.
• Opportunities to expand your project management, leadership support, and business operations expertise.
• A collaborative culture focused on trust, service excellence, innovation, and shared success.

Physical & Work Environment Requirements

• Ability to sit and work on a computer for extended periods.
• Manual dexterity required to operate a computer keyboard and handle documents.
• Sufficient visual acuity to read computer screens, handwritten materials, and printed documents.
• Adequate hearing and verbal communication abilities for in-person and telephone interactions.
• Ability to perform all essential job functions with or without reasonable accommodation.
• Primarily works in an indoor office environment with occasional exposure to office noise and distractions.

Disclaimer

• The statements provided are intended to describe the general nature and level of work performed by employees assigned to this position.
• They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or skills required.
• Responsibilities and job requirements may change based on business needs.
• Employees may be assigned additional duties and responsibilities as required.

In the Van Drunen Family of Companies, commitment to excellence is in everything we do! As a global ingredient and nutritional supplement supplier to the world’s best companies, we thrive on nourishing others with our products and our care for people. If you are looking to make an impact and grow with a family-friendly, values-driven company, you'll fit right in with the Van Drunen Family of Companies!

Our employees are the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, creativity, innovation, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our Company’s achievement as well.

The Van Drunen Family of Companies is an Equal Opportunity Employer and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you are an individual with a disability in need of assistance or an accommodation during the application process, please contact us at [e-mail].

Van Drunen Family of Companies may use artificial intelligence ("AI") in its recruitment and hiring process. To the extent AI is used, Van Drunen Family of Companies ensures that its use does not result in discrimination against applicants on the basis of any protected class.

Van Drunen Family of Companies does not accept unsolicited resumes. Any resumes, CV’s, and other unsolicited assistance from search firms that do not have a submitted request and written search agreement for a position-specific requisition will be deemed the sole property of Van Drunen Family of Companies and no fee will be paid in the event the candidate is hired by our Company.

Equal Opportunity Employer: Disability/Veteran