Executive Assistant

PCL Construction; Minneapolis (MN); On-site; USD 78,000 - 100,000; Full time

Benefits offered by this job

Employee ownership

Annual discretionary bonuses

401(k) with company match

Medical, dental, and vision benefits

Life, AD&D and disability insurance

Paid parental leave

Job summary

PCL Construction Services, Inc. in Minneapolis, Minnesota seeks an Executive Assistant to support district executives, manage calendars, coordinate meetings, and ensure smooth operations across the district.

The role offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a 100% employee-owned company.

Qualifications

• High school diploma required; postsecondary study in office administration is a plus.
• 7 years of progressive administrative experience, incl. 5+ years supporting senior managers or district executives.
• Experience mentoring or coordinating administrative professionals.
• Strong written and verbal communication with executive-level audiences.
• Ability to manage multiple priorities, meet deadlines in fast-paced environments.
• Excellent organizational and project coordination skills; high accuracy and discretion.
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).

Responsibilities

• Provide high-level admin support to multiple district executives; calendar management, meetings, prioritization.
• Partner with district leadership to balance priorities and maintain confidentiality.
• Lead and mentor district administrative staff; promote teamwork and best practices across the team.
• Develop relationships with executives, employees, clients, and external stakeholders.
• Organize meetings and events; handle travel, venues, catering, and materials distribution.
• Prepare communications, presentations, reports, and other documents for district leadership.
• Create templates and tracking tools to improve operational efficiency.
• Coordinate district-wide admin processes; ensure compliance and timely reporting.
• Identify process improvements; support staff development and cross-training.
• Support confidential operational initiatives requiring sound judgment and detail.

Skills

Verbal and written communication

Multitasking

Time management

Executive collaboration

Attention to detail

Discretion with confidential info

Relationship building

Project coordination

Professional communication

Education

High school diploma

Postsecondary degree or certificate in office administration (asset)

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Career Opportunities: Executive Assistant (13296)

Requisition ID13296-Posted07/23/2026-Administration-Minneapolis-Minneapolis, Minnesota

The future you want is within reach. Lets build it together.

At PCL Construction Services, Inc., part of the PCL Family of Companies (PCL), we dont just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

Were a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in whats next in construction, we are investing in whats next for your career.

As an Executive Assistant for PCL Construction Services, Inc. in Minneapolis, Minnesota, youll have the opportunity to support key leaders, connect people and priorities, and contribute to the successful delivery of projects that help build the places where communities thrive.

Why Choose PCL?

Choose a career with rewards that matter. PCLs total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.

Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCLs College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here9s how an Executive Assistant for PCL Construction Services, Inc. within Minneapolis contributes to our team:

Responsibilities

• Provide high-level administrative support to multiple district executives, including managing complex calendars, coordinating meetings, prioritizing requests, and anticipating business needs.
• Serve as a trusted partner to district leadership by managing competing priorities, ensuring timely follow-up on commitments, and maintaining confidentiality of sensitive information.
• Lead, mentor, and provide day-to-day guidance to district administrative assistants, fostering consistency, collaboration, best practices, workload coordination, coverage planning, and onboarding support across the administrative team.
• Develop and maintain strong, customer-focused relationships with executives, employees, clients, and external stakeholders.
• Organize and coordinate meetings, leadership events, and special functions, including scheduling, logistics, travel arrangements, venue selection, catering, and distribution of materials.
• Manage executive correspondence, including drafting communications, presentations, reports, and other business documents on behalf of district leadership.
• Create, maintain, and continuously improve templates, forms, tracking tools, reports, and spreadsheets to support operational efficiency.
• Coordinate and manage district-wide administrative processes, ensuring compliance with organizational procedures, timelines, reporting requirements, and document retention practices, while supporting district reporting, planning, and executive operational needs.
• Act as a resource for administrative staff by identifying process improvements, sharing knowledge, and supporting professional development initiatives.
• Support confidential operational and business initiatives requiring discretion, sound judgment, and attention to detail.
• Provide leadership and coordination for the district administrative function, ensuring consistent processes, cross-training, workload balancing, and effective support of district operations.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 7 years of progressive experience as an administrative assistant, including a minimum of 5 years experience supporting senior-level managers and/or district executives.
• Demonstrated experience leading, mentoring, or coordinating the work of administrative professionals or support staff.
• Exceptional verbal and written communication skills, with the ability to interact professionally and effectively with executive-level audiences and key stakeholders.
• Proven ability to manage multiple priorities, anticipate needs, exercise sound judgment, and meet deadlines in a fast-paced environment.
• Strong organizational and project coordination skills, with a high level of accuracy and attention to detail.
• Demonstrated ability to handle confidential, sensitive, and privileged information with discretion and professionalism.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; construction industry knowledge is considered an asset.

The estimated salary range for this role is $78,000 - $100,000, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future thats inclusive, resilient and full of opportunity.

At PCL Construction Services, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyones needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Construction Services, Inc.

Primary Location: Minneapolis, Minnesota