Executive Assistant

PCL; Minneapolis (MN); On-site; USD 78,000 - 100,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental and vision benefits

Paid parental leave

Job summary

PCL Construction Services, Inc. in Minneapolis, Minnesota is seeking an Executive Assistant to support district executives, manage calendars, coordinate meetings and travel, and maintain confidential information with discretion.

You will partner with leadership to prioritize tasks, mentor administrative staff, and build strong relationships with internal and external stakeholders while contributing to successful project delivery.

Qualifications

• High school diploma required; postsecondary degree or diploma considered an asset.
• 7 years progressive experience as an administrative assistant, including 5 years supporting senior-level managers/district executives.
• Demonstrated experience leading or coordinating administrative staff.
• Exceptional verbal and written communication skills for executive audiences.
• Ability to manage multiple priorities, anticipate needs, and meet deadlines in a fast-paced environment.
• Strong organizational and project coordination skills with high accuracy.
• Experience handling confidential/sensitive information with discretion and professionalism.
• Advanced proficiency in Microsoft Office applications; construction industry knowledge is a plus.

Responsibilities

• Provide high-level administrative support to multiple district executives, including managing calendars and coordinating meetings.
• Serve as a trusted partner to district leadership, balancing priorities and maintaining confidentiality.
• Lead and mentor district administrative assistants to ensure consistency and best practices.
• Develop and maintain relationships with executives, employees, clients, and external stakeholders.
• Organize meetings, events, travel logistics, venue selection, and materials distribution.
• Manage executive correspondence, including drafting communications, reports, and business documents.
• Create and improve templates, forms, reports and tracking tools for operational efficiency.
• Coordinate district-wide administrative processes and ensure compliance with procedures and reporting requirements.
• Provide support for process improvements and professional development initiatives.

Skills

Calendar management

Executive support

Communication

Multi-tasking

Discretion

Education

High school diploma

Postsecondary degree asset

Tools

Microsoft Office

Job description

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The future you want is within reach. Let’s build it together.

At PCL Construction Services, Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career.

As an Executive Assistant for PCL Construction Services, Inc. in Minneapolis, Minnesota, you’ll have the opportunity to support key leaders, connect people and priorities, and contribute to the successful delivery of projects that help build the places where communities thrive.

Why Choose PCL?

Choose a career with rewards that matter. PCL’s total rewards are designed to support your growth, well-being and future success—because when you succeed, we all do.

Our offerings could include:

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• 401(k) with company match
• Industry-leading medical, dental and vision benefits
• Prescription drug coverage and telemedicine services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• HSA or FSA for healthcare, dependent care and transportation
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL’s College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how an Executive Assistant for PCL Construction Services, Inc. within Minneapolis contributes to our team:

• Provide high-level administrative support to multiple district executives, including managing complex calendars, coordinating meetings, prioritizing requests, and anticipating business needs.
• Serve as a trusted partner to district leadership by managing competing priorities, ensuring timely follow-up on commitments, and maintaining confidentiality of sensitive information.
• Lead, mentor, and provide day-to-day guidance to district administrative assistants, fostering consistency, collaboration, best practices, workload coordination, coverage planning, and onboarding support across the administrative team.
• Develop and maintain strong, customer-focused relationships with executives, employees, clients, and external stakeholders.
• Organize and coordinate meetings, leadership events, and special functions, including scheduling, logistics, travel arrangements, venue selection, catering, and distribution of materials.
• Manage executive correspondence, including drafting communications, presentations, reports, and other business documents on behalf of district leadership.
• Create, maintain, and continuously improve templates, forms, tracking tools, reports, and spreadsheets to support operational efficiency.
• Coordinate and manage district-wide administrative processes, ensuring compliance with organizational procedures, timelines, reporting requirements, and document retention practices, while supporting district reporting, planning, and executive operational needs.
• Act as a resource for administrative staff by identifying process improvements, sharing knowledge, and supporting professional development initiatives.
• Support confidential operational and business initiatives requiring discretion, sound judgment, and attention to detail.
• Provide leadership and coordination for the district administrative function, ensuring consistent processes, cross-training, workload balancing, and effective support of district operations.

Qualifications

• High school diploma required. Postsecondary degree or diploma or certificate in office administration program considered an asset.
• 7 years of progressive experience as an administrative assistant, including a minimum of 5 years’ experience supporting senior-level managers and/or district executives.
• Demonstrated experience leading, mentoring, or coordinating the work of administrative professionals or support staff.
• Exceptional verbal and written communication skills, with the ability to interact professionally and effectively with executive-level audiences and key stakeholders.
• Proven ability to manage multiple priorities, anticipate needs, exercise sound judgment, and meet deadlines in a fast-paced environment.
• Strong organizational and project coordination skills, with a high level of accuracy and attention to detail.
• Demonstrated ability to handle confidential, sensitive, and privileged information with discretion and professionalism.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams; construction industry knowledge is considered an asset.

The estimated salary range for this role is $78,000 - $100,000, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Construction Services, Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

Company: PCL Construction Services, Inc.

Primary Location: Minneapolis, Minnesota