Executive Assistant

Voya Financial, Inc.; Minneapolis (MN); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Voya Financial, Inc. in Minneapolis is seeking an Executive Assistant to provide executive level support to senior leaders and lead special projects.

Responsibilities include managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and handling confidential information with discretion. You will liaise with vendors, support onboarding and budgeting, and help drive efficiency across the enterprise.

Qualifications

• High school diploma or equivalent; BA preferred.
• Minimum 4 years’ experience as an Executive Admin supporting multiple leaders.
• Advanced knowledge of word processing, spreadsheets, graphics.
• Knowledge of SharePoint and SurveyMonkey a plus.
• Experience with Workday is highly preferred.
• Strong communication and discretion; ability to multitask.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders.
• Manage complex calendars, priorities, and business commitments.
• Coordinate executive meetings, offsites, and board interactions.
• Arrange complex travel and prepare expense reports.
• Liaise with vendors, manage invoices and contracts.
• Prepare executive correspondence, presentations, reports.
• Lead onboarding logistics and budgeting support.
• Build cross-functional relationships to enable strategic initiatives.

Skills

Customer Focused

Critical Thinking

Team Mentality

Business Acumen

Learning Agility

Education

High school diploma or equivalent

BA preferred

Tools

SharePoint

SurveyMonkey

Workday

Job description

About Us

Together we fight for everyone’s opportunity for a better financial future. We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today. Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.

Position Summary

An Executive Assistant will provide executive level support to senior leaders and take the lead on special projects.

Responsibilities

• Provide comprehensive executive support to multiple senior leaders, serving as a trusted partner responsible for managing highly complex calendars, competing priorities, and critical business commitments across a fast-paced enterprise environment.


• Strategically coordinate and optimize executive schedules, balancing internal and external stakeholder demands while ensuring alignment with organizational priorities, governance requirements, and key business objectives.


• Lead planning and execution of executive meetings, leadership offsites, board-related interactions, and high-profile business events, including venue logistics, technology requirements, catering, materials preparation, and seamless end-to-end coordination.


• Manage complex travel arrangements, including multi-city itineraries, contingency planning, executive briefings, and real-time adjustments to accommodate changing business needs.


• Prepare, review, and process executive expense reports in compliance with corporate policies and public company financial controls, ensuring accuracy, timeliness, and appropriate documentation.


• Serve as a key liaison with external vendors, consultants, and service providers; manage invoice processing, vendor relationships, contract‑related coordination, and payment activities while maintaining fiscal accountability.


• Perform detailed reconciliation of corporate purchasing card (P-Card) transactions and financial records to ensure accurate reporting, compliance, and audit readiness.


• Develop, edit, and produce executive‑level correspondence, presentations, reports, communications, and business documents requiring exceptional attention to detail, confidentiality, and professionalism.


• Create high‑impact presentations, dashboards, reports, and analyses utilizing Microsoft Office applications, Salesforce, and other enterprise systems to support decision‑making and leadership communications.


• Act as a primary point of contact for executive offices, exercising sound judgment when handling confidential information, screening communications, prioritizing requests, and facilitating timely responses to internal and external stakeholders.


• Coordinate procurement and management of departmental resources, ensuring operational efficiency and uninterrupted business support.


• Lead onboarding logistics and executive integration activities for new hires, including workspace preparation, technology coordination, orientation scheduling, and stakeholder engagement.


• Assist in the planning, tracking, and administration of departmental budgets, monitoring expenditures and supporting financial forecasting, reporting, and resource allocation activities.


• Build and maintain strong relationships across the organization, partnering with leaders, business groups, and external stakeholders to facilitate collaboration, communication, and successful execution of strategic initiatives.


• Anticipate business needs, proactively identify and resolve administrative and operational challenges, and continuously improve processes to enhance executive effectiveness and organizational efficiency.


• Perform additional duties and special projects as assigned in support of executive leadership priorities and evolving business objectives.

Minimum Knowledge & Experience

• High school diploma or equivalent. BA preferred.


• Minimum 4 years’ experience as an Executive Admin supporting multiple leaders.


• Advanced knowledge of PC software packages such as word processing, spreadsheets, graphics, etc.


• Knowledge of SharePoint and SurveyMonkey a plus.


• Experience with Workday is highly preferred.


• Ability to anticipate needs across multiple levels of support as well as reprioritization based on business needs.


• Ability to handle multiple priorities simultaneously.


• Strong verbal and written communication skills.


• Ability to exercise considerable discretion.


• Ability to analyze complex information requests.


• Team player.

Compensation

Pay Disclosure: Voya is committed to pay that’s fair and equitable, which means comparable pay for comparable roles and responsibilities. The below annual base salary range reflects the expected hiring range(s) for this position in the location(s) listed. In addition to base salary, Voya offers incentive opportunities (i.e., annual cash incentives, sales incentives, and/or long‑term incentives) based on the role to reward the achievement of annual performance objectives. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Voya Financial is willing to pay at the time of this posting. Actual compensation offered may vary from the posted salary range based upon the candidate’s geographic location, work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Salaries for part‑time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

$60,000 - $90,000 USD

Benefits

• Health, dental, vision and life insurance plans


• 401(k) Savings plan – with generous company matching contributions (up to 6%)


• Voya Retirement Plan – employer paid cash balance retirement plan (4%)


• Tuition reimbursement up to $5,250/year


• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible


• Diversity Celebration Day.


• Paid volunteer time — 40 hours per calendar year

Critical Skills

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.


• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well‑reasoned solution.


• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.


• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.


• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Equal Employment Opportunity

Voya Financial is an equal‑opportunity employer. Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Reasonable Accommodations

Voya is committed to the inclusion of all qualified individuals. As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.

Additional Information

Voya’s services and solutions help clear the path to financial confidence and a more fulfilling life for individual, workplace and institutional clients, supporting more than 18 million customer relationships. Certified as a \"Great Place to Work\" by the Great Place to Work® Institute, Voya fosters a culture that values customer centricity, integrity, accountability, agility and inclusivity. Together with customers and partners, Voya employees fight for everyone\'s opportunity for a better financial future. Voya’s values serve as our compass, bringing together our culture, performance, brand, vision, strategy and corporate responsibility activities. Our values guide our decision-making and behaviors allowing us to deliver worth to our customers, distribution partners, shareholders and each other. With a lens on balance, health & welfare, our work environment offers flexibility. The majority of our roles have adopted a hybrid schedule — working some days in the office and some days remotely, providing flexibility for work-life balance and still allowing the benefit of in-person collaboration. Some functions will continue to be 100% on‑site and others may be fully remote, depending on business needs. Voya is certified by the Great Place to Work® Institute as a Great Place to Work® for the 10th consecutive year, Voya is equally committed to conducting business in a way that is socially, environmentally, economically and ethically responsible. Voya\'s culture is proudly recognized by multiple organizations. See a full listing of our awards and recognition.